Notion, a modular productivity app, is rapidly gaining popularity and its user base has quadrupled. The company has made the app free for students and educators. And now, Notion has made the software completely free for personal use (previously $5 per month).
Many users have difficulty trying the Notion app for the first time and give it up due to the complex structure. Unlike its competitors like Evernote and OneNote, Notion doesn’t offer any fixed toolbar for editing at the top. No Notebook, section, tag for organization. Instead, Notion just offers a simple white canvas to start with.
The main editing functions, sharing, page locking, etc., are neatly placed in different sections of the application. Instead of providing all the features to the user, Notion only shows the necessary features to the user.
We will cover eleven top Notion tips and tricks in this post. That will help you navigate through common Notion terms like Workspaces, Blocks, page sharing capabilities, Notion commands, third-party app integrations, etc. Check them out.
1. Create a workspace
Each productivity app assigns a different term to their folders and workspaces. Evernote and OneNote call them Notebooks, Trello calls it boards, and Google Docs offers folders for organizing documents and notes. Notion challenges all kinds of opponents like Evernote, Trello, Google Docs, Dropbox Paper, etc.
The company refers to the layout as Workspace to define the default notebook in the application. You can create multiple workspaces. From one workspace, you can add multiple pages and create more pages within them. You can even link a page to any aspect of another page. That’s how the default page organization works in Notion.
2. Using Concept Blocks
Notion uses blocks to organize things in pages. But, what exactly is a block in Notion? Each sentence, table, photo, video or web link is converted into a separate block. You’ll see a small six-dot icon at the top of each block. When you hover your cursor there, you’ll see a hand icon that allows you to drag and drop the block anywhere on the page.
It’s also known as the modular approach that makes Notion so popular among users. Be prepared to see similar implementations in other rival services.
3. Use the ‘/’ command
As mentioned earlier, Notion does not provide any toolbars for editing. So how can you change the font type, color, background block, add links, etc? Use the ‘/’ command. You can type ‘/’ to open a floating menu that allows you to add bullets, numbers, block quotes, add colors, dividers, media, integrate files from Google Drive, Figma, Invision, Tweet, etc.
It is extremely powerful and intuitive to use. Once you get the hang of it, you’ll see the real potential of Notion’s editing capabilities.
4. Use icons and cover art
At the top of each page, you can add an icon, cover photo, and discussion topic to set the mood for the page. Notion refers to emojis as symbols. You can tap the add icon option to set an icon for the page. Use add cover to integrate beautiful wallpapers for Notion page. Notion has partnered with Unsplash to provide thousands of wallpapers for free.
5. Add Favorites
There is no direct way to organize Notions with tags. It only provides the ability to favorite a page for easy access. From any page, you can tap the Favorites option at the top and be added to a separate Favorites section in the sidebar.
6. See page updates
When building a page from scratch, you go through dozens of changes to make the page look the way you want it to. Notion tracks every change in a page. You can tap the update option and go back in time to see the changes you’ve made to the Notion page.
Notion also aims to replace Google Docs. And as expected, it offers the same shareability if not better in software. After creating a page, you can share it with other Notion users from the top of the share menu.
Tap the Share button at the top, select add people, and add email IDs. You can also set view/edit permissions for users. From the Share Similar menu, you’ll see the users who added and even removed them.
8. Lock page
Notion does not provide password protection. Instead, you can lock a page to prevent accidental editing. You can enable Page Lock from the three-dot menu, and this will lock the page for further editing. Tap the Lock icon to unlock the page for editing.
9. Use Dark Mode
Notion also supports dark theme. You can tap on the Settings & Membership option and enable dark mode. Even better, you can use the keys Command + Shift + L for Mac or Ctrl + Shift + L to enable/disable the dark theme.
Speaking of Notion keyboard shortcuts, read our dedicated Notion keyboard post to use Notion like a pro.
10. Use Concept Patterns
Built-in Notion templates take the overall software experience to the next level. There is a pattern for every use case. You can navigate the Notion template library, which includes pre-made templates created by the company as well as by community members. Neatly divided into categories, including Design, Project, Personal, Productivity, Sales, Help, etc.
11. Install Notion Web Clipper
As the name suggests, Notion web clipper in a Chromium extension that you can download from the Chrome Web Store. You can use the extension to crop articles, bookmarks web pages directly into Notion. It works similar to OneNote web clipper.
Start your conceptual journey
Notion has adopted a unique approach to product offering that is different from traditional competitors. Create a Notion workspace, go through the tips above, and spend some time building personalized pages. Let us know about your favorite Notion function in the comments section below.
Next: Conceptual patterns are an integral part of the software experience. Use the post below to find the top eleven Notion templates to boost your productivity.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
