There may be times when you want to share Google Calendar with others to let them know about your availability or an upcoming monthly schedule. For example, you created a custom holiday calendar for your employees and now you want to share it with them. Here’s how you can share Google Calendar with others.
Let’s say your family has a tradition of potluck and you’ve been hosting your next get-together for two months. And now, Google Calendar is ready to share with family members. We’ll show you how to create a shareable link on Google Calendar and integrate it with your existing calendar using the Google Calendar web. Start.
Add Calendar in Google Calendar
First, we’ll show you how to create a new calendar in Google Calendar. In most cases, you won’t want to share your primary calendar with others.
You can request to create a new calendar for sharing purposes. Follow the steps below to add a new calendar to Google Calendar.
Step 1: Go to Google Calendar on the web and sign in with your Google account details.
Step 2: Click the Settings gear icon at the top and select Settings.
Step 3: Select Add calendar and tap Create a new calendar.
Step 4: Give it a name, description, check the time zone and click Create a calendar at the bottom.
Step 5: After returning to the Google Calendar homepage, you will see the newly created calendar appear on the left sidebar, just below My Calendar menu.
Now go ahead and create the newly created scheduled events. When you’re happy with the changes, the calendar is ready to share with others. Learn how to do that.
All ready to share after adding events and tasks to Google Calendar. Follow the steps below to add people to your Google Calendar.
Step 1: Access Google Calendar on the browser.
Step 3: Scroll down to share with specific people and select Add people.
Step 4: You have multiple permission options to choose from when adding someone else’s Gmail ID.
View only free/busy: This will hide event details and show busy during that time instead. The remaining distance is displayed as free time. This is best suited when you want to let others know about your free availability for a Zoom call.
View all event details: Participants will be able to see all event details but will not have any editing rights to change event name, time or location.
Change event: This will allow others to change event details. But it will restrict them from adding others to the calendar.
Make changes and manage sharing: Use this option with care. It will allow the people added to create unlimitedly and add others to Google Calendar.
When you want to share Google Calendar with hundreds of people, manually adding every Gmail ID to the calendar is not the most sensible option. In that case, you can create a shareable Google Calendar link and paste it in a Slack or Teams channel for everyone to join. This is the way.
Step 1: Open Google Calendar on the web and click the three-dot menu next to the calendar you want to share.
Step 2: Select Settings and sharing.
Step 3: From the Event Access menu, look for Take Shareable links. Click it.
Step 4: Only people you allow can access your calendar using this link. Copy the link and share it with others.
Add Google Calendar to Your Account
After you share the calendar link with others, they need to integrate the calendar into their existing Google Calendar setup.
Step 1: Go to Google Calendar on the web.
Step 2: Find Other Calendars from the left sidebar.
Step 3: Click the + icon and select From URL.
Step 4: Add the Google Calendar link you copied and select the Add Calendar button.
The new calendar will appear in the Other Calendars section.
Manage your schedule effectively
When you share the Google Calendar link with others in the group, share this article as they may not know how to use the link and add the calendar to their account.
Categories: How to
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