If Microsoft Word is one of the applications you need to use for word processing, there is one function you should be familiar with – page breaks. The Page Break function in Microsoft Word is one of the features that helps to improve the presentation and layout of documents. It is a marker in a Word document that separates the end of a page from the beginning of the next page.
This way, instead of having lines of text run together in a less visually appealing way, page breaks allow space to be created between different parts of your document, making it easier to see. There are two types of page breaks (automatic and manual) in Microsoft Word. The differences between the two and how to manage them are explained below.
Automatic Page Break vs Manual Page Break
There are two types of page breaks in Microsoft Word. The first type is the automatic page break that Word adds by default to mark the end of each page in the document. On the other hand, there is a manual page break feature that Word users can add anywhere in the document to force the page to end at a specific point.
You can move or remove manual page breaks that can be added anywhere in the Word document. However, automatic page breaks are controlled by Word and cannot be removed. However, you can adjust where they occur.
How to view page breaks in Microsoft Word
Manual and automatic page breaks perform the same function but differ only in application and management. As such, you can view both page breaks similarly. Here’s how to do so:
Step 1: Click the Start button on the Taskbar and type from to search for apps.
Step 2: From the results that appear, click on the Microsoft Word application or document to open it.
Step 3: On the Word Ribbon, click the Home tab.
Step 4: In the Paragraph group, click the Show/Hide icon. This will display the page break in the document.
To distinguish automatic page breaks from manual page breaks, remember that manual page breaks can be found anywhere on a Word document. However, for automatic page breaks, they will be at the bottom of each page in the Word document.
How to manage automatic page breaks in Microsoft Word
Because Word controls automatic page breaks, you can’t insert or delete them. However, you can adjust their position to make sure they look comfortable in your document. Here is how to do so.
Step 1: Click the Start button on the Taskbar and type from to search for apps.
Step 2: From the results that appear, click on the Microsoft Word application or document to open it.
Step 3: On the Word canvas, select the paragraph you want to adjust the page break settings for.
Step 4: On the Word Ribbon, click the Home tab.
Step 5: In the Paragraph group, click the dialog launcher.
Step 6: Click the Line and Page Breaks tab in the Paragraph dialog box.
Step 7: In the Pagination section, select one of the following options:
- Widow/orphan control: this places at least two lines of a paragraph at the top or bottom of the page.
- Keep with next: this prevents breaks between paragraphs that you want together.
- Keep lines contiguous: this prevents page breaks in between paragraphs.
- Prev page break: this adds a page break before a certain paragraph.
Step 8: Click OK to save your changes and close the dialog box.
How to manage manual page breaks in Microsoft Word
Here’s how to insert and remove manual page breaks from Microsoft Word:
How to insert manual page breaks in Microsoft Word
Here are the steps to insert manual page breaks into your Microsoft Word document:
Step 1: Click the Start button on the Taskbar and type from to search for apps.
Step 2: From the results that appear, click on the Microsoft Word application or document to open it.
Step 3: On the Word canvas, place the cursor where you want one page to end and the next to begin.
Step 4: On the Word Ribbon, click the Insert tab.
Step 5: Click the Page Break option.
How to remove manual page breaks in Microsoft Word
Here are the steps to remove manual page breaks from your Microsoft Word document:
Step 1: Click the Start button on the Taskbar and type from to search for apps.
Step 2: From the results that appear, click on the Microsoft Word application or document to open it.
Step 3: On the Word Ribbon, click the Home tab.
Step 4: In the Paragraph group, click the Show/Hide icon. This will display the page break in the document.
Step 5: Double-click the manual page break to select it.
Step 6: Press the Delete button on the keyboard to delete it.
Adjust page margins in Microsoft Word
The page breaks feature in Microsoft Word is one of many layout management features. The page margins feature also represents the gaps that you typically find at the edges of Word documents. You can also adjust the page margins of a Word document to get your preferred layout.
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