Tired of constantly sifting through your Outlook emails for an important message? Locating specific emails can be a hassle, especially when you need them most. If you are looking for a way to download your emails from Outlook, you have come to the right place.
There are many ways to download email from Outlook i.e. from web, desktop or mobile device. But before that, you might be wondering about the benefits of downloading your emails locally. Well, your email download acts as a backup. It also ensures that even if you lose access to your Outlook account, you’ll still have a copy of your email.
In addition, downloading your email can enhance the security of your information. You reduce the risk of data breaches and hacking attempts when you store your messages locally. With that said, let’s start with the article.
How to download emails from the web version of Outlook
Before continuing with the steps, you must know that there are limitations to downloading emails from the web version of Outlook. You can only download one email at a time in .eml format. Follow the steps below.
Note: You can choose to skip this method if you have a lot of emails you want to download.
Step 1: Open Outlook on your favorite browser and sign in to your account.
Step 2: Select and open the email you want to download.
Step 3: Click the three dots in the upper right corner of the email section.
Step 4: From the drop-down menu, click Download.
That’s it. You have successfully saved an offline copy of the selected Outlook email on your computer. If you use Outlook for Windows and want to save your emails offline, keep reading.
How to save Outlook emails to hard drive on Windows
The best part about saving Outlook emails to your hard drive is that you can access them whenever you want without having to go to the Outlook server.
Unlike Outlook web, the desktop version of Outlook allows you to download multiple emails at once. However, there is a downside. If you download an email, you can only save it as a text, Outlook Template, Outlook Message Format, Unicode, HTML or MHT file. On the other hand, if you download a lot of emails, .txt is the only format available for you to use.
Now, follow the steps below.
Step 1: Press the Windows key on your keyboard, type Opinionand then click Open.
Step 2: Select the email you want to download.
Note: You can bulk select emails by holding down the Ctrl button.
Step 3: After selecting, click File in the top left corner.
Step 4: Click Save As from the left pane.
Step 5: In the Save As window, enter a name for the file, choose a file format from ‘Save As’ and click Save.
Your go. The selected emails will be saved on your computer easily. Keep reading if you’re not a Windows user but have a Mac.
How to export emails from Outlook for Mac
Downloading or exporting emails from Outlook for Mac is the same as downloading emails on Outlook web. You can only download one email at a time and that email is also in only one format i.e. .eml. Follow the steps mentioned below.
Step 1: Press ‘Command + Space’ on your keyboard, type Opinionand press Back.
Step 2: Select the email you want to download.
Note: You can bulk select emails by holding down the Ctrl button.
Step 3: After selecting, click File in the top left corner.
Step 4: From the drop-down menu, select Save As.
Note: Alternatively, press ‘Control + Command + S’ to bring up the Save As popup.
Step 5: In the pop-up window, give the file a name, choose where to download it, and click Save.
That’s it. You have successfully saved an email on your Mac, you can open it with a text editor of your choice. If you can’t access your Mac or Windows PC and want to export emails from Outlook mobile, go to the following method.
How to download emails from Outlook Mobile App
The official option to download your email on Outlook is limited to the desktop and web app versions only. On the mobile side, you have to print your email as a PDF to save your email for offline use. Follow the instructions below.
Step 1: Open the Outlook app on your Android or iOS device.
Step 2: Open the email that you want to save offline.
Step 3: Tap the three-dot icon below the title of the message and tap print. You will be taken to the print preview screen.
Step 5: Tap the three dots icon in the top right corner and select ‘Save as PDF.’
Step 7: Name the file and click Save.
There you have it. You exported an email from Outlook and saved it to work offline. If there are any questions we missed in this article, check out the FAQ section below.
FAQ about Downloading emails from Microsoft Outlook
1. Where are Outlook emails downloaded?
When you download your Outlook emails, they are saved in the location you specify, which can be your computer’s hard drive or other local storage devices, such as a USB drive.
2. What is the reason for not receiving email in Outlook?
There are several reasons why you may not receive emails in Outlook. One of the most common reasons, if not for the internet, is that your mailbox may be full or your storage limit has been reached. It prevents new messages from being sent to you. You may need to delete junk emails and trash to free up space in your mailbox or upgrade your storage plan.
Download and save your emails offline
Now that you know how to download emails from Outlook, you can save important emails for reference, backup, transfer them to another platform, or export them to other email clients in the future. So go ahead and download your email from Outlook today! You may also want to read how to turn off focused inbox in Outlook.
Categories: How to
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