We recently showed you how to customize the ribbon on MS Office tools and add new tabs and groups to them. Today, we’ll complement that ribbon by adding an email command.
Before going into details, let’s discuss a scenario. You’re working on a document, and when it’s done, you want to send it as an email attachment. You have two options:-
- You can follow the usual method where you would start by composing a new message and then manually adding the document as an attachment.
- You can navigate to the folder where you have the document. Then you can right click on it and select Send To -> Mail Recipient.
How about being able to directly trigger such an action from your Word document? That is exactly what we are going to show you today.
Steps to Add Email Tool to the Word 2013 (and Before) Ribbon
We will be using Word 2013 for demonstration in this tutorial. The steps are more or less the same on all previous versions.
Step 1: Click Document to navigate to the backstage view.
Step 2: In the left pane, click Option to open word option window.
Step 3: From the window, on the left side, tap on the reading options menu Ribbon Borders.
Step 4: You can now create a new tab and/or group (as explained in the previous post) or add an email tool to an existing section. I feel it suits Mailing navigation.
So I will create a new group in it. above Word option window, on the right side, select Mailing and click New group button.
Step 5: You may want to rename it. Right click on the newly created group and then give it a new name.
Step 6: Now, you need to add the email tool. Keep the new group selected. From Common Commands select Email and click Add.
The result is as shown in the image below.
Now, let’s go back to the outer ribbon and see what has changed. It has a new reading section New email together with a tool to create a Email.
What does the Email Tool do?
The next time you’re typing a document and want to send it as an email, you don’t have to leave your work. All you need to do is switch to the Mailings tab and click on the Email tool. The result will compose a new email for you using the default email client and place the document as an attachment.
Note that this procedure won’t help you if you’re expecting an automated draft on the web interface of email services. You will always need an IMAP blocker set as your email client.
A few words, a list of recipients and you can click Send button pardons you from a lot of other manual work. I guess it makes sense to enable the tool on the ribbon if you are someone who relies on a desktop email client to receive emails.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
