How to Sync Google Calendar with Microsoft Outlook

If you use Google Calendar and Microsoft Outlook for scheduling, keeping them in sync is a wise decision. After all, who wants their business meeting to clash with a family function or a doctor’s appointment? However, syncing your Google Calendar with Microsoft Outlook is not as simple as you think. So let us help you with this step-by-step guide.

The main benefit of syncing your calendar is streamlining your workflow by having all your events in one place. While that’s not all, you can also sync your calendar with your team and make sure everyone is on the same page. Whether for personal or professional reasons, here’s how you can add Google Calendar to Outlook.

Note:

• Syncing Google Calendar with Microsoft Outlook is not a two-way street, meaning you can see the entry of Google Calendar in Outlook but not vice versa (you will have to sync Outlook with Google Calendar to do that).
• Moreover, it is read-only. So you can view calendar entries, but not add or edit appointments in Outlook.

1. How to integrate Google Calendar with Outlook via link

To make it easier to understand, we have divided the process into two parts. First, we need to get the subscription/integration link from Google Calendar. And then we integrate this link with the prospect account.

Get iCal Link from Google Calendar

Step 1: Launch the Google Calendar website in your browser.

Open Google Calendar

Step 2: From the left column, click My Calendars to expand.

Step 3: Hover over the calendar you want to sync and click on the ellipsis icon.

Step 4: Click Settings and sharing from the drop-down menu.

Step 5: In Calendar Settings, you can:

• Scroll down to Calendar Integration.
• Select Calendar Integration from the sidebar.

Step 6: Here, go to the ‘Secret Address in iCal format’ section and click on the copy icon.

Add Google Calendar to Outlook

Step 1: Launch Outlook on your web browser and sign in.

Open Outlook

Step 2: Click the Calendar icon from the sidebar.

Step 3: Next, click Add calendar.

Step 4: From the sidebar, select Subscribe from web.

Step 5: Here, enter the secret code that you copied from Google.

Step 6: Name the calendar and click Import.

Google Calendar is now integrated with Outlook calendar. You can view both upcoming and past appointments. To keep the calendar up to date, Outlook uses a refresh mechanism (similar to email).

Repeat the steps to add more calendars. Even so, if you want to remove Google Calendar from Outlook, tap the three-dot icon next to it and select Delete. Click Delete again to confirm action.

Note: If you’re using a paid G Suite account, the method is different as Microsoft uses Google Workspace Sync for Microsoft Outlook (GWSMO) for this purpose. You can see more details on the official help page.

2. Synchronize Google Calendar with Outlook using PC App

You can also enable synchronization between Google Calendar and Outlook through the Outlook app on your Windows computer. While the first part of the process i.e. collecting iCal links from Google Calendar is the same, the second part is different.

Here’s how to add Google Calendar’s built-in link to the Outlook app.

Step 1: Open Outlook app → click File from the menu bar.

Step 2: Select Account Settings and select Account Settings again.

Step 3: Here, select the Internet Calendars tab and click New.

Step 4: Paste the integration link from google and click Add.

Step 5: Enter the calendar name (opposite the Folder Name) and click OK.

3. Add Google Calendar to Outlook App on Mac

If you are a Mac user, the method of syncing Google Calendar with Outlook will be much simpler. You just need to add your Google Account to the Outlook app. However, this method does not synchronize calendars between devices.

It only allows you to view your Google Calendar in the Outlook app along with the Outlook calendar. Furthermore, it will be limited to the Mac app only, i.e. you won’t see the calendar on the web or any other device.

Though that shouldn’t be a problem if you prefer using the Mac app over the other versions. So let’s get on with it.

Step 1: Launch Outlook app → click Outlook from the top menu bar → select Settings.

Note: Alternatively, you can press Command + , to open it.

Step 2: In the Preferences window, click Accounts.

Step 3: To add your Google account, click the + button from the bottom left corner and select New Account.

Step 4: Enter your Gmail address and click Continue and Continue again.

Step 5: Next, select the account and enter its password (if prompted).

Step 6: Click Allow to allow Microsoft Apps to access your Google account.

Step 7: Finally click Done. To view your Google Calendar in Outlook, click the Calendar icon at the bottom of the Outlook window.

That’s it! You have successfully added your Google Calendar to the Outlook app on your Mac.

4. View Google Calendar and Outlook Calendar on iPhone

As with the Mac, you don’t actually sync the calendars, but just view them together. However, syncing Google and Outlook calendars on iPhone is probably the simplest and most effective way.

Mainly because all the data is presented in one place and synced with Mac and other Apple devices in real time. Follow the instructions below to do so.

Step 1: Launch the Settings app on your iPhone or iPad.

Step 2: Scroll down to Calendar.

Step 3: Click on Accounts and select Add account.

Step 4: Add both Google and Outlook accounts (if not already added).

Step 5: Next, tap on each Account and enable Calendar for both.

Now, when you open the Calendar app, all events will be synced to your iPhone calendar. You can confirm, enable or disable syncing by tapping Calendar from the bottom.

5. Merge Google Calendar with Outlook on Android devices

The idea is simple, sign in to the Outlook Android app with your Google account. Amazingly, the app automatically syncs Google Calendar with the existing Outlook calendar.

Step 1: Open the Outlook app and tap on your profile picture from the top left corner.

Step 2: Tap the Settings (gear) icon from the bottom of the page.

Step 3: In the Mail Accounts section, tap Add Mail Account.

Step 4: Click ‘Add email account’ to continue.

Step 5: Here, select Add Google account.

Step 6: Enter your email address and password.

Step 7: Finally, click Allow.

And just like that, you can see both your Google Calendar and your Outlook calendar together. Just like email, the Outlook app will continue to check and update the calendar.

Note: This method also works with the Outlook app for iPhone and the Google Calendar app for iPhone or Android. If you don’t like the iPhone Calendar method, try this method.

FAQ for adding Google Calendar to Outlook

1. What’s the difference between importing and syncing Google Calendar?

Imported calendars are like static snapshots of Google Calendar. Although it will have all previous entries, it will not automatically update to collect the latest items.

2. Should I import or sync Google Calendar with Outlook?

Well, that depends on your use case. If you’re closing your Google account, you can import a calendar to maintain backups. However, if you are using and updating Google Calendar, sync will work better.

3. Can I add events to my Google Calendar from Outlook?

Yes, you can add events to Google Calendar from Outlook if you’re using the Outlook app and signed in to the relevant Google account. Although, it is not possible when using Outlook web or when you are signed out of Google account.

Sync Google Calendar with Outlook

While unsuccessful, it is true. Syncing Google Calendar with Outlook is not a perfect solution due to the differences between the two platforms. And while there are third-party apps like SyncGene, Sync 2, etc., that can be helpful, they come at a cost and pose a threat to your privacy.

The best way is to add both accounts to a common app (mail or calendar) and view both Google Calendar and Outlook together.

Categories: How to
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