Whether you’re a fan of Microsoft’s collaboration software or not, you’re in denial that Teams plays a major role in businesses, startups, and businesses. In addition to channels, file collaboration, and messaging features, Teams also lets you compose a meeting or join an ongoing meeting. If you’re new to Microsoft Teams, read along to learn how to set up a Microsoft Teams meeting.
Microsoft Teams lets you create polls, share stickers, gifs, and approve requests. However, there is nothing better than a dedicated voice or video meeting with team members. You can easily create Teams meetings from a channel, chat conversation, and even Microsoft Outlook.
- 1 Schedule a meeting in Microsoft Teams via Calendar
- 2 Set up a Microsoft Teams Meeting via Channel
- 3 Compose a team meeting in a chat
- 4 Create a Teams Meeting from Microsoft Outlook
- 5 Use the Teams mobile app to schedule meetings
- 6 Compose a group call from Outlook Mobile
- 7 Enjoy smooth communication within the team
Schedule a meeting in Microsoft Teams via Calendar
We will be using the Microsoft Teams desktop apps in the screenshots below. Microsoft uses the same Teams user interface on Windows and Mac. We used the steps from the Windows app. You can do the same on Mac to set up a meeting.
First, you need to use the link below to download Microsoft Teams on the desktop.
We recommend setting up a Teams meeting through a calendar. So you can check your upcoming schedule and avoid conflicts with existing events. Microsoft Teams also supports Google Calendar to check your weekly or monthly plan.
Step 1: Open Microsoft Teams on Windows or Mac. Select Calendar from the sidebar.
Step 2: Select ‘Add Google Calendar’ and sign in with your Google account details.
Step 3: Click ‘New Meeting’ from the top right corner.
Step 4: Enter the meeting title, attendees, start date, end date, location, and other notes. Microsoft also provides a feature-rich text editor for entering meeting details.
During the meeting, you can show yourself as Busy or Scheduled. Click Save in the top right corner. You can check the newly created meeting in your calendar.
Set up a Microsoft Teams Meeting via Channel
You can also quickly create a new Teams meeting from a channel. This is the way.
Step 1: Open a channel in Microsoft Teams. Click Meet in the top right corner.
Step 2: Activate camera and microphone and tap Join Now.
You can copy the meeting link and invite participants from the following menu.
Compose a team meeting in a chat
Unfortunately, Microsoft has removed the ‘Schedule a meeting’ option in individual chats. However, you can easily compose a quick voice or video call. This is the way.
Step 1: Open a personal chat in Microsoft Teams.
Step 2: Click the phone or video icon in the upper right corner.
Create a Teams Meeting from Microsoft Outlook
If you have the Teams add-in installed to your Outlook account, you can use the Outlook web or native app to create Teams meetings.
Step 1: Access Microsoft Outlook on the web. Select Calendar from the sidebar.
Step 2: Select the New Event option at the top.
Step 3: Enter the meeting details, participants, time and date, and enable the Team meeting conversion.
You’ll need to contact your administrator if you don’t see the Teams meeting switch in your Outlook calendar.
Use the Teams mobile app to schedule meetings
Microsoft offers feature-rich Teams mobile apps. If you’re away from the screen and want to schedule a quick meeting, use the steps below.
Note: We used the Teams for Android app in the screenshots below. You can do the same on the Teams iOS app to set up a meeting.
Step 1: Download the Microsoft Teams app on your phone.
Step 2: Open the app and log in with your account information. Select the Meetings tab.
Step 3: Press + and enter the name, date and time of the meeting. Check mark. You cannot invite attendees and add other details from the same menu. You must copy the group invite link and share it with others.
Step 4: Share the meeting invitation or copy the meeting link from the following menu. Tap Meeting Options and adjust privacy options like ‘Who can skip the waiting room’ and ‘Who can still be present’ in the meeting. Click Save.
You can check your upcoming meetings in the calendar view. You can always tap the meeting to edit or delete the event.
Compose a group call from Outlook Mobile
You can also quickly start a new Teams call from the Outlook mobile app.
Step 1: Open Outlook on your phone. Tap the compose message icon at the bottom.
Step 2: Select Group call. Click on your Teams account and start a meeting. You can share meeting invitations and add people to an ongoing call.
Enjoy smooth communication within the team
If a person is outside of your organization or team, you can also invite them to the meeting. You only need their email address to add people. How has your experience with Teams been so far? Share your experience in the comments below.
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