With online collaboration becoming the new normal, it’s important to use sufficient safety measures when sharing documents. If the document is confidential and important, you may not want anyone to make any changes to it. To avoid that, you can lock parts of Microsoft Word documents.
Locking parts of a document allows you to limit potentially annoying changes to it. On Microsoft Word, there are two ways to do this using restrict editing or content control options from the developer tab. Here’s how to use both methods:
Limited editing features
The restricted editing feature on Microsoft Word allows users to create section breaks in the document before locking them. Some parts of the document are editable while there is no way to make any changes in other parts. The steps below will guide you through the process:
Step 1: Go to the Start menu, type from, and launch the Word document in which you want to lock sections.
Step 2: On the Ribbon, click the Review tab and click the drop-down menu below the Protect option.
Step 3: Click Restrict Editing from the drop-down menu and a new Restrict Editing window will open to the right of your document.
Step 4: In the Restrict Editing field, check the box next to Allow only this type of editing in the document.
Step 5: Select No Change (Read Only) from the drop-down menu.
Step 6: Place the mouse pointer on the Word document and select the parts that other users can edit.
Note: To select different parts of a Word document, hold down the Ctrl key.
Step 7: Back in the Restrict Editing window, under the Exceptions field, check the box next to people or select Add user to enter the addresses of individuals who can edit selected parts of the document .
Step 8: In the field titled Start Execution, click Yes, Start Execution Protection.
Step 9: On the Start Enforce Protection dialog box, choose between using Password or User Authentication to restrict access to the Word document.
Step 10: If you select the Password option, enter the password you want. If you select the Authenticate User option, individual users who appear in the Other User Exceptions field can edit the document.
Step 11: Click OK to save your selection.
Step 12: Save the document. Word will then lock the sections you’ve selected to protect.
Content control on developer tab options
You can use content control in the Developer tab to lock selected parts of a Word document. Check out the steps below to learn how to use this method:
Step 1: Click on the Start menu, type from, and press Enter to launch the Word application.
Step 2: Place the mouse pointer on the Word document and select the section you want to restrict access to.
Note: Unlike the first method explained, you cannot select multiple parts of a Word document to restrict editing access.
Step 3: On the Ribbon, click the Developer tab and click the Rich Text Content Control option.
Step 4: Still in the Developer tab, click the Properties button.
Step 5: On the launched Content Control Properties dialog box, provide a name for the content control.
Step 6: Check the box next to the option Control non-deletable content.
Step 7: Check the box next to the ‘Cannot edit content’ option.
Step 8: Click OK.
Step 9: On the Developer tab, click Restrict Editing to launch the Restricted Editing pane.
Step 10: In the Restrict Editing pane, check the box next to Limit formatting to style selection.
Step 11: Check the box next to Yes, Start Enforcing Protection.
Step 12: On the Start Enforce Protection dialog box, choose between using Password or User authentication to restrict access to the Word document.
Step 13: If you select the Password option, enter the password you want. If you select the Authenticate User option, individual users listed on the Other User Exceptions field will be authenticated before they are allowed to edit the document.
Step 14: Click OK to save your selection.
Step 15: Save the document. Word then locks the sections you selected to protect them from others.
Lock images in Microsoft Word
That’s how to lock parts of your Microsoft Word documents. Both content control and limited editing on Microsoft Word can be used to lock images.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
