Every time you create or leave a comment on a Microsoft Word document, it assigns your default Microsoft account name as the author name. When you share that document, the recipient can easily see your name from the Info menu of the File tab.
In case you cannot use your personal computer to create Word documents and you want to name yourself as the author, you can still change it. Here’s how to do so:
If you’re creating a new document, you can change the author’s name before working with the document. However, changing the author name on Word will also affect related settings on other Office applications like PowerPoint and Excel. Check out the steps below to learn how to add, change, and remove the author name of your new Word document:
Step 1: Go to the Start menu, type from in the Search bar and press Enter to launch Microsoft Word.
Step 2: Click the File tab.
Step 3: Click on the Info menu and you’ll see the author’s name under Related Persons.
Step 4: To add a new author other than yourself to the list of authors, place your mouse pointer in the Add author field and enter the details of the new author.
Step 5: To change or delete the author’s name, click the More menu and select Options.
Step 6: In the General tab of the Word Options dialog box, scroll down to the ‘Personalize your copy of Microsoft Office’ section and enter a name in the boxes next to Username and Initials.
Step 7: If you want to use the new name in the near future, check the box next to Always use these values regardless of signing in to Office and click Agree.
Step 8: To confirm if the changes have been made, click the File tab and select Info.
If you want to change the author name for existing documents, follow the steps below:
Step 1: Click the Start button, type from and press Enter to launch Word.
Step 2: To view the existing author names on Word documents, click the File tab.
Step 3: Click on the Info menu and you’ll see the author’s name under Related Persons.
Step 4: Right-click on the Author Name and then click Edit Properties.
Step 5: Go to the dialog box labeled Edit Person and provide a new author name.
Step 6: To delete an author, right-click on the Author name and select Remove person.
We often insert comments in Word, especially when collaborating with colleagues and clients. These comments make it easier to revise and interpret different parts of the document. You must have noticed that each comment carries a username or author.
Different situations may require you to add, change or remove the author name on a comment. When adding a new author name for comments, you can follow the methods explained earlier. However, if you want to change or remove the author’s name to hide personally identifiable information, here’s how you can do it:
Step 1: Launch the Microsoft Word file with comments.
Step 2: Click the File tab.
Step 3: Click the Info menu and select Check for Issues in the Document Inspection section.
Step 4: Click Inspect Document from the drop-down menu.
Step 5: On the Document Inspector dialog box, make sure the checkbox next to Document Properties and Personal Information is selected.
Step 6: Click Test.
Step 7: Once done, click Clear All next to Document Properties and Personal Information, and this will change the name displayed on the comment to Author.
Step 8: Click the Close button.
Using Comments in Microsoft Word
Leaving comments on a Word document is a great way to keep the other party informed of your thoughts and track changes. If it’s a shared document, it makes a lot of sense to make sure that the author’s name accompanying the comment shows your identity.
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