If you’re counting on your memory to help you remember important tasks or information, there’s a good chance you’ll fail. The average individual has a handful of activities that fill a day, making it easy to keep track of information. To prevent this, reminders and to-do lists will help you stay organized.
In the Gmail inbox there’s a personal organizer app called Google Tasks that people don’t know about. The app helps create task lists, convert emails into action items, and organize due dates. Here’s how to create tasks and lists from your Gmail messages using Google Tasks.
Create a task from an email
Using the Gmail Actions app, emails can be converted into trackable tasks or added to to-do lists. Here’s how to do so:
Step 1: Launch Gmail and select the email to convert into a task.
Step 2: At the top of the mailbox, select Add to task, represented by an icon with a check and plus sign. A message on the screen will confirm adding the email to the To-do.
Step 3: On the right side of the desktop window, Your Actions pane will open, click on the new email task to include your preferred task name, due date, and other descriptive information to note.
You can improve the organization of tasks by moving the task into a list or turning it into a subtask. Selecting the second option allows you to associate a task with several messages.
More side quests
If a task requires more than one action to complete, you can track your completion progress by adding subtasks. By adding subtasks, you can associate a task with multiple messages. Check out the steps below to learn how to add side quests:
Step 1: Place the mouse pointer on the main task and right click.
Step 2: Select the Add a sub-task option.
Step 3: Enter the details of your new side quest in the menu card and it will automatically save.
If you want to separate a sub-task into the main task, right-click the task and select Unindent.
Create a task list
Email tasks can be scheduled to load on an existing list, or you can create a new list and add email tasks. Here’s how to add a task to one of your lists in Gmail:
Add a task to a new list
You can create a list by which tasks can be grouped. This is especially important if you have email in Gmail that applies to work, school, or play. Here’s how to do so:
Step 1: From the top of the Tasks window, select the drop-down menu.
Step 2: Select Create new list.
Step 3: Enter a new list name and select Done.
Step 4: On the new list window, select Add task.
Step 5: Enter the details of your new task and it will automatically save.
Add a task to an existing list
If you’ve already created a list, you can add tasks to it using the steps below:
Step 1: From the top of the Tasks window, select the drop-down menu.
Step 2: Select the list you want to launch.
Step 3: Select Add task to create a new task or create a task directly from email.
Move tasks between lists
There are cases when you might want to move tasks from one list to another. You can do so using the steps below:
Step 1: To the right of the task, select the three vertical dots to open the menu.
Step 2: Select the list you want to task below and it will move.
Complete and clear quests
After completing a task, you can mark it as complete. However, if the task was created by mistake or you no longer need it, you can delete it.
Complete a quest
By marking a task as complete, you can always access it in the future. Here’s how it works:
Step 1: To the left of the task, select the circle to mark as completed.
Step 2: To access completed tasks, select the drop-down list next to Completed at the bottom of your Tasks window.
Step 3: After accessing the completed task, you can select Mark as Incomplete or Permanently Delete.
Delete a quest
By choosing to delete a task, no record of that task will be saved. Here’s how it works:
Step 1: To the right of the task, select the three vertical dots to open the menu.
Step 2: Select Delete.
Manage Gmail labels
Creating tasks or task lists from email makes it easy to organize and track them. Another way to organize emails on Gmail is to use labels to mark them up.
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Source: thpttranhungdao.edu.vn/en/
