Microsoft PowerPoint allows you to add or record video in your presentation. That makes your presentation more engaging and impactful. Just like images, you can edit videos that are added to your PowerPoint presentation.
With PowerPoint’s recent update, you can even add captions to videos that you embed in your presentation. This will further improve the interactivity of your presentations and make them more accessible. This post will show you how to add captions to a video in Microsoft PowerPoint on Mac.
Before proceeding, check that you are using Microsoft PowerPoint v16.64 on your Mac. Here’s how to check for updates to the PowerPoint app on your Mac.
Step 1: Press Command + Spacebar on your Mac, type app store, and press Back.
Step 2: Click Updates from the left menu in the App Store.
Step 3: If an update is available for the PowerPoint app, download and install it.
How to create video captions for Powerpoint
Adding captions to a video in Microsoft PowerPoint makes it easier for people in your audience with hearing problems to understand your presentation. You can also add captions for non-native language speaking audiences. However, to add subtitles to your video, you need to first create closed captions or a subtitle file with the VTT or Video Text Track file extension. Here’s how to create one on your Mac.
Step 1: Press Command + Spacebar to open Spotlight Search, type Edit text, and press Back.
Step 2: Click New Document to create a new TextEdit file.
Step 3: Enter WEBVTT as the first line in the document. Then press spacebar.
Step 4: Minimize the TextEdit window and open the PowerPoint presentation you want to add the video to.
Step 5: Once the slideshow file opens, select the slide and click Insert in the Top Menu Bar.
Step 6: Click the Video option in the upper right corner under Insert.
Step 7: Choose an option to insert your video file.
Step 8: Once the video is inserted into the slide, play it and check the timestamp in the bottom right corner of the playback window.
Step 9: After checking the specific duration and timestamp in your video, enter a caption or subtitle using the time format hh:mm:ss.ttt.
Please note that captions should be limited to three lines to fit all the words in your video. In addition, the timelines must be separated by an ‘arrow’ (–>).
Step 10: Continue adding your captions according to your video content. Press Spacebar every time you finish writing a timestamp subtitle.
Step 11: Once all the captions are timestamped, click Format in the Top Menu Bar.
Step 12: Select Make Plain Text from the list of options.
Step 13: Once the subtitles are converted to Plain Text, press Command + S to save your subtitle file.
Step 14: While saving your subtitle file, add the file extension ‘.vtt’ to the filename. Also, disable the ‘If no extension is provided, use .txt’ option.
Step 15: Click Save.
How to add video captions to a PowerPoint presentation
Once your caption file is ready, you can add it to the video in your PowerPoint presentation. Here’s how to do it.
Step 1: In the slide show, select the video that you added to your slide.
Step 2: Click the Playback option in the top Menu bar.
Step 3: Under Playback, click Insert Caption.
Step 4: Select the subtitle file you just created on your Mac and click Insert.
PowerPoint will add captions to your video.
Now you can click the Subtitles icon in the bottom right corner in the playback window to check it out.
How to remove video captions for PowerPoint presentations
If you notice something is wrong with your caption file and want to remove it from your presentation, here’s how.
Step 1: Press Command + Spacebar to open Spotlight Search, type PowerPoint, and press Back.
Step 2: Open the presentation file you added the video to.
Step 3: Select the video in your slide and click Playback in the Top Menu Bar.
Step 4: Click the arrow icon next to Insert Captions.
Step 5: Select Remove All Captions from the list of options.
Add Video Captions in Powerpoint
Adding video captions in PowerPoint can enhance the reach of your presentation. But it can be a problem if the video you’ve added to your presentation stops playing. To save yourself from that situation, you can refer to my post suggesting the best fixes for videos in PowerPoint not playing.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
