When there is an error in information or when the service is terminated, the enterprise must cancel the e-invoice. The following article is a sample of an English and bilingual e-invoice cancellation record. Please refer first.
1. What is invoice cancellation?
1.1. What is Invoice Cancellation?
Clause 10, Article 3, Decree 123/2020/ND-CP stipulates:
– Cancellation of invoices and documents is to make those invoices and documents invalid
– Invoice cancellation protocol is used to confirm that the invoice has been made incorrectly and the two parties commit not to declare and cancel the invoice.
– To properly cancel an invoice, you must take care of the legal issues associated with canceling your order. Always remember, if you delete or cancel a wrong VAT invoice, the tax authorities may question the transparency of your company’s tax audit and reporting process.
– If you use e-invoices and find errors, you can download the paper invoice cancellation form and prepare the invoice cancellation file in the usual way or make and post it online via the company website. The company provides tax accounting software services, numbers,…
1.2. How to cancel another invoice?
Currently, many people are still confused between two concepts: invoice cancellation and invoice destruction. It should be understood that canceling an electronic invoice is to make that invoice completely disappear, no longer exist in the information system and no longer have access to and reference to the information of that invoice.
Canceled invoice is an invoice that still exists in the information system and can be looked up and viewed, only this electronic invoice is no longer valid.
Cancellation of an invoice only occurs if and only when the invoice has expired as prescribed by the accountant. In contrast, electronic order cancellations can happen multiple times.
1.3. Cases of canceling e-invoices:
According to Decree 123 and Circular 78, e-invoices are canceled in the following cases:
Case 1: E-invoice is wrong
– When making incorrect information such as tax code, invoice value, tax schedule, type of goods, etc., the seller must handle the wrongly made e-invoice according to regulations. The first step to processing is to cancel the misspelled e-invoice by notifying the Tax Authority via Form No. 04/SS-HDDT.
– In case of incorrect information such as the buyer’s name and address, there is no need to cancel this invoice, just write the wrong content according to Form 04/SS-HDDT.
Scenario 2: Cancellation, termination of service provision when issuing prepaid invoices
– In this case, the seller cancels the e-invoice by notifying the tax authority according to form 04/SS-HDDT. Then there is the process of canceling electronic invoices on the software and making a record of invoice cancellation.
2. Sample minutes of cancellation of e-invoices in English and bilingual:
2.1. Sample letter of cancellation of e-invoices in English – form 1:
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
—oOo—
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
INVOICE CANCELLATION
INVOICE CANCELLATION
No…./BBTHHDRED
No…./BBTHHDRED
– Pursuant to the Government’s Decree 51/2010/NDCP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– Pursuant to the Government’s Decree 51/2010/ND CP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– Pursuant to Circular No. 39/2014/TT-BTC dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on sales and supply invoices service application.
– According to “Circular No. 39/2014/TT-BTC” dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on sales invoices and service provision.
Today, on … /…/201. we include:
Today, on … /…/201. we include:
Buyer: company…
Buyer: company…
Address: ………..
Address: …………..
Tax code: ………
Tax code: …………
Representative: …….. Position:……
Representative:…… Position:……
SELLER: company………….
SELLER: company………….
Address: ………
Address: …………..
Tax code: ……
Tax code: …………
Representative:…… Position:……
Representative:…… Position:……
We jointly make the request to cancel the VAT invoice as follows:
We jointly make the request to cancel the VAT invoice as follows:
1. Cancellation invoice: ………… before ………… made on …………
1. Cancellation invoice number: …….. made by…….. made on …………
2. Goods stated on the invoice include:
2. Goods stated on the invoice include:
STT numerical order | Name of goods and services Name of goods and services | Unit Unit | Quantity Quantity | single price single price | into money into money |
Total ……
Total ……
VAT……
VAT……
Total ………
Total …………
(Letters:……)
(Letters:……)
3. Reason for invoice cancellation:…….. (eg: Due to wrong quantity of goods)
3. Reason for invoice cancellation:…….. (eg: Due to wrong quantity of goods)
Therefore, we make this record as a basis to cancel the wrong invoice and compromise
Do not use the above invoice to declare VAT.
Therefore, we make this record as a basis to cancel the wrong invoice and compromise
Do not use the above invoice to declare VAT.
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy with the same legal value.
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy and has the same legal validity.
We are committed and fully responsible for the recovery and destruction of this invoice.
We are committed and fully responsible for the recovery and destruction of this invoice.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
REPRESENTATIVE OF THE BUYER REPRESENTATIVE OF THE BUYER | SALES REPRESENTATIVES SALES REPRESENTATIVES |
2.2. Sample written record of cancellation of bilingual e-invoices in English – form 2:
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
—oOo—
DOCUMENTS FOR CANCELLATION OF INVOICES
No…./BBTHHDRED
INVOICE CANCELLATION
NUMBER…./BBTHHDRED
(- Pursuant to the Government’s Decree 51/2010/NDCP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– According to Circular No. 39/2014/TT-BTC dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on sales and supply invoices service.)
(- Pursuant to the Government’s Decree 51/2010/NDCP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– Pursuant to Circular No. 39/2014/TT-BTC dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on the application of sales invoices and provide services.)
(Today, at… /…/201. we include:)
(Today, at … /…/201. we include:)
Buyer: company…
Buyer: company…
Address: …………
Address: ………
Tax code: ……
Tax code: ……
Representative: …….. Position:……
Representative: …….. Position:……
SELLER: company ………….
SELLER: company ………….
Address: ………….
Address: ……….
Tax code: …………
Tax code: ………
Representative: …….. Position:……
Representative: …….. Position:……
We jointly make the request to cancel the VAT invoice as follows:
We jointly make the request to cancel the VAT invoice as follows:
1. Cancellation invoice number: …….. by…….. person…….
1. Cancellation invoice: …….. made before…….. date……
2. Goods stated on the invoice include:
2. Goods stated on the invoice include:
ARE NOT. Name of goods and services Unit of measure Quantity Unit Price Total amount
ARE NOT. Name of goods and services Unit of measure Quantity Unit Price Total amount
Total ……
VAT……
Total ……
(Letters:……)
3. Reason for invoice cancellation:…… (Example: Due to wrong quantity of goods)
3. Reason for invoice cancellation:…… (Example: Due to wrong quantity of goods)
Therefore, we make this record as a basis to cancel the wrong invoice and compromise
Do not use the above invoice to declare VAT.
Therefore, we make this record as a basis for canceling the wrong invoice and make
Do not use the above invoice to declare VAT.
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy and is valid
same legal
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy and is valid
same legal
We are committed and fully responsible for the recovery and destruction of this invoice.
We are committed and fully responsible for the recovery and destruction of this invoice.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
REPRESENTATIVE OF THE BUYER REPRESENTATIVE SALES
REPRESENTATIVE OF THE BUYER REPRESENTATIVE SALES
3. How to make a record of invoice cancellation:
Here’s how to make an invoice cancellation record:
Invoices that have not been made but are evidence in the transfer shall not be canceled but handled in accordance with law. Development organizations (enterprises, cooperatives) or business households and individuals must cancel according to the following process:
Step 1: Create a lookup table for invoices to be canceled.
Step 2: Proceed to set up the invoice cancellation council.
Step 3: Sign the invoice cancellation minutes. Specifically, a valid invoice cancellation dossier will need the following documents:
– Decision to set up invoice cancellation council (not applicable to business households and individuals).
– Information sheet of canceled invoices includes the following contents: Name of invoice, symbol of invoice model number, invoice symbol, number of canceled invoice (from number ….. to number …..).
– Invoice cancellation records. Result of notice of cancellation of VAT invoices: including full information on type, symbol, number of canceled invoices (from number… to number), reason for cancellation, cancellation date, cancellation method.
– Decision to set up invoice cancellation council (not applicable to the case where the commercial business person is a commercial household or individual).
– The invoice cancellation checklist includes the following contents: Invoice name, invoice model number, invoice symbol, number of canceled invoices (from number… to number…).
4. Note when writing invoice cancellation minutes:
Here are some notes when writing invoice cancellation minutes. In order for the VAT invoice cancellation process to take place correctly, you need to pay attention to the storage factor and send invoice cancellation information to the state tax agency as follows:
Firstly, the invoice cancellation dossier must be kept at the organization (enterprise, household, business individual) using the invoice.
Second, the actual invoice cancellation notice must be made in 2 copies, one is kept at the invoice development organization and the other is sent directly to the tax office within 5 days. from the date of declaration to cancel the invoice.
5. Frequently asked questions about invoice cancellation:
Here are some frequently asked questions about canceling invoices:
Question 1: Who signed the invoice cancellation minutes?
The invoice cancellation minutes must be signed by the invoice cancellation council, including the signature of the representative of the administrative division and the signature of the representative of the accounting department.
– Second question: Is the invoice cancellation record digitally signed?
If you use an e-invoice service, the provider’s accounting software and invoice cancellation minutes are usually built into the software. To use, you only need to select and fill in the necessary information, the system will automatically make a record, sign it electronically and send it to the customer to complete the procedure of confirming and canceling the VAT invoice.
Above, JOBOBO has shared with you the invoice cancellation log template, invoice cancellation process, invoice cancellation log details. Hope this information is useful to you, helping you understand and know how to handle invoice cancellation effectively and legally.
You see the post Sample minutes of electronic invoice cancellation in English and bilingual Does it solve the problem you find out?, if not, please comment more about Sample minutes of electronic invoice cancellation in English and bilingual below so that thpttranhungdao.edu.vn can edit & improve the content better for readers! Thank you for visiting the Website Tran Hung Dao High School
Category: General knowledge
Source: thpttranhungdao.edu.vn
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When there is an error in information or when the service is terminated, the enterprise must cancel the e-invoice. The following article is a sample of an English and bilingual e-invoice cancellation record. Please refer first.
1. What is invoice cancellation?
1.1. What is Invoice Cancellation?
Clause 10, Article 3, Decree 123/2020/ND-CP stipulates:
– Cancellation of invoices and documents is to make those invoices and documents invalid
– Invoice cancellation protocol is used to confirm that the invoice has been made incorrectly and the two parties commit not to declare and cancel the invoice.
– To properly cancel an invoice, you must take care of the legal issues associated with canceling your order. Always remember, if you delete or cancel a wrong VAT invoice, the tax authorities may question the transparency of your company's tax audit and reporting process.
– If you use e-invoices and find errors, you can download the paper invoice cancellation form and prepare the invoice cancellation file in the usual way or make and post it online via the company website. The company provides tax accounting software services, numbers,…
1.2. How to cancel another invoice?
Currently, many people are still confused between two concepts: invoice cancellation and invoice destruction. It should be understood that canceling an electronic invoice is to make that invoice completely disappear, no longer exist in the information system and no longer have access to and reference to the information of that invoice.
Canceled invoice is an invoice that still exists in the information system and can be looked up and viewed, only this electronic invoice is no longer valid.
Cancellation of an invoice only occurs if and only when the invoice has expired as prescribed by the accountant. In contrast, electronic order cancellations can happen multiple times.
1.3. Cases of canceling e-invoices:
According to Decree 123 and Circular 78, e-invoices are canceled in the following cases:
Case 1: E-invoice is wrong
– When making incorrect information such as tax code, invoice value, tax schedule, type of goods, etc., the seller must handle the wrongly made e-invoice according to regulations. The first step to processing is to cancel the misspelled e-invoice by notifying the Tax Authority via Form No. 04/SS-HDDT.
– In case of incorrect information such as the buyer's name and address, there is no need to cancel this invoice, just write the wrong content according to Form 04/SS-HDDT.
Scenario 2: Cancellation, termination of service provision when issuing prepaid invoices
– In this case, the seller cancels the e-invoice by notifying the tax authority according to form 04/SS-HDDT. Then there is the process of canceling electronic invoices on the software and making a record of invoice cancellation.
2. Sample minutes of cancellation of e-invoices in English and bilingual:
2.1. Sample letter of cancellation of e-invoices in English - form 1:
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
—oOo—
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
INVOICE CANCELLATION
INVOICE CANCELLATION
No…./BBTHHDRED
No…./BBTHHDRED
– Pursuant to the Government's Decree 51/2010/NDCP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– Pursuant to the Government's Decree 51/2010/ND CP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– Pursuant to Circular No. 39/2014/TT-BTC dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on sales and supply invoices service application.
– According to “Circular No. 39/2014/TT-BTC” dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on sales invoices and service provision.
Today, on … /…/201. we include:
Today, on … /…/201. we include:
Buyer: company…
Buyer: company…
Address: ………..
Address: …………..
Tax code: ………
Tax code: …………
Representative: …….. Position:……
Representative:…… Position:……
SELLER: company………….
SELLER: company………….
Address: ………
Address: …………..
Tax code: ……
Tax code: …………
Representative:…… Position:……
Representative:…… Position:……
We jointly make the request to cancel the VAT invoice as follows:
We jointly make the request to cancel the VAT invoice as follows:
1. Cancellation invoice: ………… before ………… made on …………
1. Cancellation invoice number: …….. made by…….. made on …………
2. Goods stated on the invoice include:
2. Goods stated on the invoice include:
STT numerical order | Name of goods and services Name of goods and services | Unit Unit | Quantity Quantity | single price single price | into money into money |
Total ……
Total ……
VAT……
VAT……
Total ………
Total …………
(Letters:……)
(Letters:……)
3. Reason for invoice cancellation:…….. (eg: Due to wrong quantity of goods)
3. Reason for invoice cancellation:…….. (eg: Due to wrong quantity of goods)
Therefore, we make this record as a basis to cancel the wrong invoice and compromise
Do not use the above invoice to declare VAT.
Therefore, we make this record as a basis to cancel the wrong invoice and compromise
Do not use the above invoice to declare VAT.
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy with the same legal value.
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy and has the same legal validity.
We are committed and fully responsible for the recovery and destruction of this invoice.
We are committed and fully responsible for the recovery and destruction of this invoice.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
REPRESENTATIVE OF THE BUYER REPRESENTATIVE OF THE BUYER | SALES REPRESENTATIVES SALES REPRESENTATIVES |
2.2. Sample written record of cancellation of bilingual e-invoices in English – form 2:
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
—oOo—
DOCUMENTS FOR CANCELLATION OF INVOICES
No…./BBTHHDRED
INVOICE CANCELLATION
NUMBER…./BBTHHDRED
(- Pursuant to the Government's Decree 51/2010/NDCP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– According to Circular No. 39/2014/TT-BTC dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on sales and supply invoices service.)
(- Pursuant to the Government's Decree 51/2010/NDCP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– Pursuant to Circular No. 39/2014/TT-BTC dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on the application of sales invoices and provide services.)
(Today, at… /…/201. we include:)
(Today, at … /…/201. we include:)
Buyer: company…
Buyer: company…
Address: …………
Address: ………
Tax code: ……
Tax code: ……
Representative: …….. Position:……
Representative: …….. Position:……
SELLER: company ………….
SELLER: company ………….
Address: ………….
Address: ……….
Tax code: …………
Tax code: ………
Representative: …….. Position:……
Representative: …….. Position:……
We jointly make the request to cancel the VAT invoice as follows:
We jointly make the request to cancel the VAT invoice as follows:
1. Cancellation invoice number: …….. by…….. person…….
1. Cancellation invoice: …….. made before…….. date……
2. Goods stated on the invoice include:
2. Goods stated on the invoice include:
ARE NOT. Name of goods and services Unit of measure Quantity Unit Price Total amount
ARE NOT. Name of goods and services Unit of measure Quantity Unit Price Total amount
Total ……
VAT……
Total ……
(Letters:……)
3. Reason for invoice cancellation:…… (Example: Due to wrong quantity of goods)
3. Reason for invoice cancellation:…… (Example: Due to wrong quantity of goods)
Therefore, we make this record as a basis to cancel the wrong invoice and compromise
Do not use the above invoice to declare VAT.
Therefore, we make this record as a basis for canceling the wrong invoice and make
Do not use the above invoice to declare VAT.
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy and is valid
same legal
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy and is valid
same legal
We are committed and fully responsible for the recovery and destruction of this invoice.
We are committed and fully responsible for the recovery and destruction of this invoice.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
REPRESENTATIVE OF THE BUYER REPRESENTATIVE SALES
REPRESENTATIVE OF THE BUYER REPRESENTATIVE SALES
3. How to make a record of invoice cancellation:
Here's how to make an invoice cancellation record:
Invoices that have not been made but are evidence in the transfer shall not be canceled but handled in accordance with law. Development organizations (enterprises, cooperatives) or business households and individuals must cancel according to the following process:
Step 1: Create a lookup table for invoices to be canceled.
Step 2: Proceed to set up the invoice cancellation council.
Step 3: Sign the invoice cancellation minutes. Specifically, a valid invoice cancellation dossier will need the following documents:
– Decision to set up invoice cancellation council (not applicable to business households and individuals).
- Information sheet of canceled invoices includes the following contents: Name of invoice, symbol of invoice model number, invoice symbol, number of canceled invoice (from number ..... to number .....).
- Invoice cancellation records. Result of notice of cancellation of VAT invoices: including full information on type, symbol, number of canceled invoices (from number... to number), reason for cancellation, cancellation date, cancellation method.
- Decision to set up invoice cancellation council (not applicable to the case where the commercial business person is a commercial household or individual).
– The invoice cancellation checklist includes the following contents: Invoice name, invoice model number, invoice symbol, number of canceled invoices (from number… to number…).
4. Note when writing invoice cancellation minutes:
Here are some notes when writing invoice cancellation minutes. In order for the VAT invoice cancellation process to take place correctly, you need to pay attention to the storage factor and send invoice cancellation information to the state tax agency as follows:
Firstly, the invoice cancellation dossier must be kept at the organization (enterprise, household, business individual) using the invoice.
Second, the actual invoice cancellation notice must be made in 2 copies, one is kept at the invoice development organization and the other is sent directly to the tax office within 5 days. from the date of declaration to cancel the invoice.
5. Frequently asked questions about invoice cancellation:
Here are some frequently asked questions about canceling invoices:
Question 1: Who signed the invoice cancellation minutes?
The invoice cancellation minutes must be signed by the invoice cancellation council, including the signature of the representative of the administrative division and the signature of the representative of the accounting department.
– Second question: Is the invoice cancellation record digitally signed?
If you use an e-invoice service, the provider's accounting software and invoice cancellation minutes are usually built into the software. To use, you only need to select and fill in the necessary information, the system will automatically make a record, sign it electronically and send it to the customer to complete the procedure of confirming and canceling the VAT invoice.
Above, JOBOBO has shared with you the invoice cancellation log template, invoice cancellation process, invoice cancellation log details. Hope this information is useful to you, helping you understand and know how to handle invoice cancellation effectively and legally.
You see the post Sample minutes of electronic invoice cancellation in English and bilingual Does it solve the problem you find out?, if not, please comment more about Sample minutes of electronic invoice cancellation in English and bilingual below so that thpttranhungdao.edu.vn can edit & improve the content better for readers! Thank you for visiting the Website Tran Hung Dao High School
Category: General knowledge
Source: thpttranhungdao.edu.vn
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When there is an error in information or when the service is terminated, the enterprise must cancel the e-invoice. The following article is a sample of an English and bilingual e-invoice cancellation record. Please refer first.
1. What is invoice cancellation?
1.1. What is Invoice Cancellation?
Clause 10, Article 3, Decree 123/2020/ND-CP stipulates:
– Cancellation of invoices and documents is to make those invoices and documents invalid
– Invoice cancellation protocol is used to confirm that the invoice has been made incorrectly and the two parties commit not to declare and cancel the invoice.
– To properly cancel an invoice, you must take care of the legal issues associated with canceling your order. Always remember, if you delete or cancel a wrong VAT invoice, the tax authorities may question the transparency of your company’s tax audit and reporting process.
– If you use e-invoices and find errors, you can download the paper invoice cancellation form and prepare the invoice cancellation file in the usual way or make and post it online via the company website. The company provides tax accounting software services, numbers,…
1.2. How to cancel another invoice?
Currently, many people are still confused between two concepts: invoice cancellation and invoice destruction. It should be understood that canceling an electronic invoice is to make that invoice completely disappear, no longer exist in the information system and no longer have access to and reference to the information of that invoice.
Canceled invoice is an invoice that still exists in the information system and can be looked up and viewed, only this electronic invoice is no longer valid.
Cancellation of an invoice only occurs if and only when the invoice has expired as prescribed by the accountant. In contrast, electronic order cancellations can happen multiple times.
1.3. Cases of canceling e-invoices:
According to Decree 123 and Circular 78, e-invoices are canceled in the following cases:
Case 1: E-invoice is wrong
– When making incorrect information such as tax code, invoice value, tax schedule, type of goods, etc., the seller must handle the wrongly made e-invoice according to regulations. The first step to processing is to cancel the misspelled e-invoice by notifying the Tax Authority via Form No. 04/SS-HDDT.
– In case of incorrect information such as the buyer’s name and address, there is no need to cancel this invoice, just write the wrong content according to Form 04/SS-HDDT.
Scenario 2: Cancellation, termination of service provision when issuing prepaid invoices
– In this case, the seller cancels the e-invoice by notifying the tax authority according to form 04/SS-HDDT. Then there is the process of canceling electronic invoices on the software and making a record of invoice cancellation.
2. Sample minutes of cancellation of e-invoices in English and bilingual:
2.1. Sample letter of cancellation of e-invoices in English – form 1:
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
—oOo—
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
INVOICE CANCELLATION
INVOICE CANCELLATION
No…./BBTHHDRED
No…./BBTHHDRED
– Pursuant to the Government’s Decree 51/2010/NDCP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– Pursuant to the Government’s Decree 51/2010/ND CP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– Pursuant to Circular No. 39/2014/TT-BTC dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on sales and supply invoices service application.
– According to “Circular No. 39/2014/TT-BTC” dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on sales invoices and service provision.
Today, on … /…/201. we include:
Today, on … /…/201. we include:
Buyer: company…
Buyer: company…
Address: ………..
Address: …………..
Tax code: ………
Tax code: …………
Representative: …….. Position:……
Representative:…… Position:……
SELLER: company………….
SELLER: company………….
Address: ………
Address: …………..
Tax code: ……
Tax code: …………
Representative:…… Position:……
Representative:…… Position:……
We jointly make the request to cancel the VAT invoice as follows:
We jointly make the request to cancel the VAT invoice as follows:
1. Cancellation invoice: ………… before ………… made on …………
1. Cancellation invoice number: …….. made by…….. made on …………
2. Goods stated on the invoice include:
2. Goods stated on the invoice include:
STT numerical order | Name of goods and services Name of goods and services | Unit Unit | Quantity Quantity | single price single price | into money into money |
Total ……
Total ……
VAT……
VAT……
Total ………
Total …………
(Letters:……)
(Letters:……)
3. Reason for invoice cancellation:…….. (eg: Due to wrong quantity of goods)
3. Reason for invoice cancellation:…….. (eg: Due to wrong quantity of goods)
Therefore, we make this record as a basis to cancel the wrong invoice and compromise
Do not use the above invoice to declare VAT.
Therefore, we make this record as a basis to cancel the wrong invoice and compromise
Do not use the above invoice to declare VAT.
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy with the same legal value.
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy and has the same legal validity.
We are committed and fully responsible for the recovery and destruction of this invoice.
We are committed and fully responsible for the recovery and destruction of this invoice.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
REPRESENTATIVE OF THE BUYER REPRESENTATIVE OF THE BUYER | SALES REPRESENTATIVES SALES REPRESENTATIVES |
2.2. Sample written record of cancellation of bilingual e-invoices in English – form 2:
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
—oOo—
DOCUMENTS FOR CANCELLATION OF INVOICES
No…./BBTHHDRED
INVOICE CANCELLATION
NUMBER…./BBTHHDRED
(- Pursuant to the Government’s Decree 51/2010/NDCP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– According to Circular No. 39/2014/TT-BTC dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on sales and supply invoices service.)
(- Pursuant to the Government’s Decree 51/2010/NDCP dated May 14, 2010 stipulating invoices for selling goods and providing services.
– Pursuant to Circular No. 39/2014/TT-BTC dated March 31, 2014 guiding the implementation of Decree No. 51/2010/ND-CP and Decree 04/2014/ND-CP on the application of sales invoices and provide services.)
(Today, at… /…/201. we include:)
(Today, at … /…/201. we include:)
Buyer: company…
Buyer: company…
Address: …………
Address: ………
Tax code: ……
Tax code: ……
Representative: …….. Position:……
Representative: …….. Position:……
SELLER: company ………….
SELLER: company ………….
Address: ………….
Address: ……….
Tax code: …………
Tax code: ………
Representative: …….. Position:……
Representative: …….. Position:……
We jointly make the request to cancel the VAT invoice as follows:
We jointly make the request to cancel the VAT invoice as follows:
1. Cancellation invoice number: …….. by…….. person…….
1. Cancellation invoice: …….. made before…….. date……
2. Goods stated on the invoice include:
2. Goods stated on the invoice include:
ARE NOT. Name of goods and services Unit of measure Quantity Unit Price Total amount
ARE NOT. Name of goods and services Unit of measure Quantity Unit Price Total amount
Total ……
VAT……
Total ……
(Letters:……)
3. Reason for invoice cancellation:…… (Example: Due to wrong quantity of goods)
3. Reason for invoice cancellation:…… (Example: Due to wrong quantity of goods)
Therefore, we make this record as a basis to cancel the wrong invoice and compromise
Do not use the above invoice to declare VAT.
Therefore, we make this record as a basis for canceling the wrong invoice and make
Do not use the above invoice to declare VAT.
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy and is valid
same legal
The minutes are agreed by both parties and made into 02 copies, each party keeps 01 copy and is valid
same legal
We are committed and fully responsible for the recovery and destruction of this invoice.
We are committed and fully responsible for the recovery and destruction of this invoice.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
This minutes is made into 02 copies, Party A keeps 01 copy, Party B keeps 01 copy.
REPRESENTATIVE OF THE BUYER REPRESENTATIVE SALES
REPRESENTATIVE OF THE BUYER REPRESENTATIVE SALES
3. How to make a record of invoice cancellation:
Here’s how to make an invoice cancellation record:
Invoices that have not been made but are evidence in the transfer shall not be canceled but handled in accordance with law. Development organizations (enterprises, cooperatives) or business households and individuals must cancel according to the following process:
Step 1: Create a lookup table for invoices to be canceled.
Step 2: Proceed to set up the invoice cancellation council.
Step 3: Sign the invoice cancellation minutes. Specifically, a valid invoice cancellation dossier will need the following documents:
– Decision to set up invoice cancellation council (not applicable to business households and individuals).
– Information sheet of canceled invoices includes the following contents: Name of invoice, symbol of invoice model number, invoice symbol, number of canceled invoice (from number ….. to number …..).
– Invoice cancellation records. Result of notice of cancellation of VAT invoices: including full information on type, symbol, number of canceled invoices (from number… to number), reason for cancellation, cancellation date, cancellation method.
– Decision to set up invoice cancellation council (not applicable to the case where the commercial business person is a commercial household or individual).
– The invoice cancellation checklist includes the following contents: Invoice name, invoice model number, invoice symbol, number of canceled invoices (from number… to number…).
4. Note when writing invoice cancellation minutes:
Here are some notes when writing invoice cancellation minutes. In order for the VAT invoice cancellation process to take place correctly, you need to pay attention to the storage factor and send invoice cancellation information to the state tax agency as follows:
Firstly, the invoice cancellation dossier must be kept at the organization (enterprise, household, business individual) using the invoice.
Second, the actual invoice cancellation notice must be made in 2 copies, one is kept at the invoice development organization and the other is sent directly to the tax office within 5 days. from the date of declaration to cancel the invoice.
5. Frequently asked questions about invoice cancellation:
Here are some frequently asked questions about canceling invoices:
Question 1: Who signed the invoice cancellation minutes?
The invoice cancellation minutes must be signed by the invoice cancellation council, including the signature of the representative of the administrative division and the signature of the representative of the accounting department.
– Second question: Is the invoice cancellation record digitally signed?
If you use an e-invoice service, the provider’s accounting software and invoice cancellation minutes are usually built into the software. To use, you only need to select and fill in the necessary information, the system will automatically make a record, sign it electronically and send it to the customer to complete the procedure of confirming and canceling the VAT invoice.
Above, JOBOBO has shared with you the invoice cancellation log template, invoice cancellation process, invoice cancellation log details. Hope this information is useful to you, helping you understand and know how to handle invoice cancellation effectively and legally.
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