In Microsoft Word, the cursor will skip some spaces if you mistakenly press the tab key on your keyboard. The omission of some spaces occurs because of the default tab stops present in your Word document. The tab stop is where your Word cursor stops after pressing the Tab key.
In Word, Tab stops are often used to evenly space text. That’s as opposed to pressing the spacebar multiple times to split text to create space between words or numbers. So instead of pressing the spacebar over and over, tab stops can do the same thing. Here’s how to set tab stops in your Microsoft Word document.
How to create tab stops with Microsoft Word ruler
The Microsoft Word Ruler has a number of uses, including help in creating tab stops. Here’s how it works:
Step 1: Press the Start button and type from to search for apps.
Step 2: From the results that appear, click on the Microsoft Word application or document to open it.
Step 3: On the Home tab, click the Show/Hide button ¶. Clicking the ¶ button ensures you can see the hidden punctuation and formatting in your Word document.
When you see a dot (·), it represents a space, while a dash (¶) represents a paragraph, and each arrow (→) is a tab.
Step 4: On the Microsoft Ribbon, click the View tab.
Step 5: In the Show group, check the box next to Ruler to launch the Microsoft Word ruler.
Step 6: On the Word document, select the text you want to align.
Step 7: On the left side of the Microsoft Word document, click the icon (looks like an L block) at the top of the ruler to select the type of tab stop you want. Various tab stop options include:
– Align text to the left of the tab stop- – Align text so that it is centered below the tab stop
- – Align text to the right of the tab stop
- – Align text with the decimal point so that the text before the decimal point stretches to the left while the text after the decimal point stretches to the right
- – A vertical line is displayed on the tab
- – Indent the first line of a paragraph
- – Indent all lines of a paragraph except the first line.
– Align text to the left of the tab stop
– Align text so that it is centered below the tab stop
– Align text to the right of the tab stop
– Align text with the decimal point so that the text before the decimal point stretches to the left while the text after the decimal point stretches to the right
– A vertical line is displayed on the tab
– Indent the first line of a paragraph
– Indent all lines of a paragraph except the first line.
Step 8: After selecting your preferred tab stop, click the ruler at the top of your Word canvas and set the tab stop.
How to create tab stops with Paragraph Dialog Launcher
You can also use the Paragraph dialog box launcher to create tab stops. This allows you to create multiple tab stops. Here is how it works.
Step 1: In the open Word document, click the Home tab on the Microsoft Ribbon at the top of the screen.
Step 2: On the Home tab, click the dialog launcher in the bottom right corner of the Paragraph group.
Step 3: In the bottom left corner of the Paragraph dialog box, click the Tab button.
Step 4: In the text box under Default Tab Stops, you’ll see the current default location for your tab stops. In the text box under Tab stop location, enter the updated tab stop location.
Step 5: In the Alignment section, select the type of tab stop position you want.
Step 6: In the Paths section, you can choose to have a series of lines, dots, or dashes accompanying each tab stop. This is similar to what you see in the table of contents.
Step 7: Click the Set button to add your new tab stop. You can repeat the steps to add more tab stops.
Step 8: Click the OK button to close the dialog after creating your tab stops.
How to remove tab stops with Paragraph Dialog Launcher
You can remove tab stops on your Word document with the Paragraph dialog box launcher. Here’s how to do so:
Step 1: Open the Word document and click the Home tab on the Microsoft Ribbon at the top.
Step 2: On the Home tab, click the dialog launcher in the bottom right corner of the Paragraph group.
Step 3: At the bottom of the Paragraph dialog box, click the Tab button.
Step 4: In the text box below the Tab Stops location, you will see all your tab stops. If you only want to remove a tab stop, click the tab stop location.
Step 5: At the bottom of the dialog box, click the Delete button if you are only deleting one tab stop. If you want to remove all tab stops, click the Clear All button.
Step 6: Click the OK button to close the dialog box after removing your tab stops.
Track changes in Microsoft Word
As you edit your Word documents, keep track of them. That will make things easy if you want to undo a change or determine when the change was made. The change tracking feature on Microsoft Word will help with that.
Categories: How to
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