How to Mark Emails as Read in Outlook on Web, Desktop, or Mobile App

Outlook is a widely used email client for personal and professional purposes. It offers many features to make email management more accessible and efficient. Among these features is the ability to mark emails as read. If you don’t know how, then this article provides step-by-step instructions to mark email as read in Outlook.

When you mark an email as read, it means you’ve read it and treat it so it doesn’t appear unread in your inbox. This feature helps you manage your email and stay organized, making it easy to identify which emails need attention and which have been reviewed. Let’s start with the steps.

How to mark email as read in Outlook Web

Marking emails as read is the easiest way to clear a long list of unread emails, and doing the same in Outlook Web is simple. Follow the steps below.

Step 1: Go to Outlook web and sign in to your account.

Open Outlook

Step 2: In the Inbox, click the Select All icon to select all emails.

Note: Alternatively, you can press ‘Ctrl + A.’

Step 3: Right click on any selected email and select ‘Mark as read’.

Or, click ‘Mark as read’ from the preview pane.

Your go. You have successfully marked all emails in Outlook Web. If you’re a desktop Outlook client user, keep reading.

How to mark all emails as read in Outlook Desktop Client

Using Outlook Desktop Client to mark all emails as read helps you prioritize tasks more efficiently. The desktop client can read all unread emails simultaneously, just like Outlook Web. Follow the steps below to do so.

Step 1: Press the Windows key on your keyboard, type Opinionand then click Open.

Note: If you’re on a Mac, press ‘Command + Space’ on your keyboard, type Opinionand press the Return key.

Step 2: In the Outlook app, under Inbox, press ‘Ctrl + A’ on your keyboard to select all emails.

Step 3: Right click on any selected email and select ‘Mark as read’.

There you have it. You have successfully marked all emails as read in the Outlook desktop client. If you’re not on a PC, you can do the same through the Outlook mobile app. Follow up.

How to mark all emails as read in Outlook Mobile App

Marking all email as read in the Outlook mobile app is convenient because you can access it at any time. It helps manage your email efficiently, focus on what’s relevant, and keep track of what’s left. The steps are similar for Outlook on Android or iOS. Follow the instructions below.

Note: For the demonstration, we will be using an Android device.

Step 1: Open the Outlook app on your Android or iOS device.

Step 2: In your inbox, press and hold (tap and hold) any email until a check mark appears to the left of it.

Step 3: Click on the three dots in the upper right corner and select Select All.

Note: You can manually select (tap) the emails you want to mark as read.

Step 4: Once selected, tap the three dots in the upper right corner and select ‘Mark as read’.

Your go. All selected emails are marked as read. However, if you have a lot of emails to choose from, this method can be tiring. So let’s move on to the next method to find a relatively quick way.

How to mark an entire folder as read in Outlook

If you want to organize your inbox with folders and tags, this method is for you. It will allow you to mark all unread emails at once. Follow the steps below.

Note: You can perform the steps using Outlook web or Outlook desktop client. For the demonstration, we will use the Outlook desktop client on Windows.

Step 1: Press the Windows key on your keyboard, type Opinionand then click Open.

Note: If you’re on a Mac, press ‘Command + Space’ on your keyboard, type Opinionand press the Return key.

Step 2: Select the folder you want to mark as read.

Note: You can also select the Unread Mail folder.

Step 3: Right click on the folder and select ‘Mark all as read’.

That’s it. You have marked all unread messages as read immediately. If you don’t receive many emails, you can manage them by reading them. However, if you’re annoyed that Outlook doesn’t mark emails as read as soon as you click and view them in the reading pane, we have an alternative.

Change the speed of marking messages as read

If you don’t already know, by default, Outlook doesn’t mark an email as read until you select it or go to another email to read it. It can be frustrating because if you read an email and then delete it immediately, it will still show up in the Deleted Items folder as an unread email.

However, Outlook has a built-in feature to change how long messages are marked as read. We’re using a Windows device to show the steps, but they’re still the same for Outlook on a Mac.

Note: This option to adjust settings is available for Microsoft 365 Apps for business and enterprise customers.

Step 1: Press the Windows key on your keyboard, type Opinionand then click Open.

Step 2: Go to the File tab.

Step 3: Click Options from the left pane.

Step 4: In the Options dialog box, go to Mail.

Step 5: In the Outlook panes section, click the Reading Pane button.

Step 6: Check the box next to ‘Mark items as read when viewing in the Reading Pane.’

In Outlook, by default, emails are marked as read after they have been viewed for at least 5 seconds. You can change this; Continue reading.

Step 7: Enter 0 in the ‘Wait _ seconds before marking items as read.’

Note: By typing 0, Outlook will mark the email as read as soon as you open it after 0 seconds of waiting. You can choose any number according to your preference.

Step 8: Click OK to save changes.

With this, all your emails will be marked as read as soon as you open them in the reading pane depending on the number of seconds you choose.

FAQ about marking emails as read in Outlook

1. Can people see if you mark an email as read?

No, marking an email as read in Outlook does not notify the sender that you have viewed their email. It just changes the email’s status from unread to read in your inbox and doesn’t affect the email in any other way.

2. Can the email sender see when I open Outlook?

No, the email sender cannot be seen when you open the email in Outlook. Opening the email does not notify the sender or update the status of the email in any way. Senders can only see if their email has been read if they have read receipt enabled.

Achieve Zero Inbox in Outlook

This article demonstrates how to quickly and easily mark email as read, reducing clutter and helping you focus on the messages that matter most. Using Outlook on the desktop or as the Outlook mobile app is a simple process that can significantly impact the effectiveness of your email management. You may also want to read how to mark all emails as read in Gmail.

Categories: How to
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