OneNote is an easy-to-use tool that lets you create and organize your notes digitally. While OneNote offers a variety of features and customizations for easy note-taking, sometimes you may need to export your written notes in other formats, such as PDF, for printing or sharing. This article will show you how to easily export OneNote to PDF.
There are many benefits to converting OneNote notes to PDF. It solves compatibility issues across different devices or platforms, improves readability, and lets you print and share copies. With this understanding, let’s start with the article.
How to save OneNote notes as PDF using a web browser
OneNote provides a similar user interface on the web to the desktop application, allowing for a better and easier user experience. Follow the steps below to export OneNote to PDF.
Step 1: Go to OneNote and open the notebook you want to export.
Step 2: Once the notebook is open, go to the File menu at the top left.
Step 3: From the side menu, select Print. And in the right pane, select Print.
Step 4: In the print popup, change the destination to ‘Save as PDF’ and click Save.
The only drawback of this method is that you won’t be able to export the entire notebook at once. Instead, you will only be able to save the notebook in a way wise.
If you want to export the entire notebook at once, skip to the next section.
How to Convert OneNote Notes to PDF on Windows Apps
OneNote comes with a desktop application that enables and enhances the overall usability of notes. Additionally, the desktop variant of OneNote has more options for customizing notes and categorization. This is the easiest way to convert OneNote to PDF. Follow the steps mentioned below.
Step 1: Press the Windows key on your keyboard, type One noteand click ‘Run as administrator.’
Step 2: Select the Notebook you want to convert and export as PDF.
Step 3: Go to the File menu from the top menu bar.
Step 4: From the left pane, click Export.
Step 5: In the Export screen, select the notebook section you want to export. You can choose between the Page, Section, or Notebook you are working on.
Step 6: In the Choose format screen, select PDF (*.pdf) from the list of file types and click Export.
It will trigger File Explorer to open.
Step 7: Choose a location to save the file, give it a name, and finally click Save.
With this your file is converted to PDF and saved to your set location. You can select the PDF viewer of your choice to view the PDF. If you are a Mac user, you can move on to the next section to convert OneNote notebooks to PDF.
How to Download OneNote Notes as PDF on Mac
This method is no different from the Windows method mentioned above. Furthermore, the OneNote for Mac steps are much simpler and take less time to perform. On the other hand, easy implementation reduces flexibility, which can be seen on OneNote for Windows. Follow the instructions below.
Step 1: Press ‘Command + Space’ to open Spotlight Search, type One noteand press Return on your keyboard.
Step 2: Select the Notebook you want to convert and export as PDF.
Step 3: Go to the File menu from the top menu bar.
Step 4: Select ‘Save as PDF’ from the drop-down menu.
It will trigger File Explorer to open.
Step 5: In the Save As dialog box, give the file a name, choose a location, and finally, click the Save button.
That’s it. The file is automatically saved to a location of your choice, which you can open with your favorite PDF reader on your Mac. If you don’t have access to a Mac or Windows, there’s no way you can convert and export OneNote to PDF using the OneNote mobile app.
FAQ about saving OneNote as PDF
1. Does OneNote allow PDF editing?
Yes, OneNote allows PDF editing. However, the editing capabilities are limited compared to a dedicated PDF editor. You can insert a PDF file into a OneNote page and annotate, highlight, or add notes. Here’s how to add a PDF to OneNote: Launch OneNote and open Notebook > from the menu bar, click Insert > from the drop-down menu, select File > Select the PDF you want to upload from the file explorer > click Open.
2. Can other people edit my OneNote?
Yes, you can share your OneNote with others and allow them to edit it, as long as the user has the necessary permissions to do so. You can control the level of access others have to your OneNote by specifying permissions such as Can Edit, Can View , or ‘Can Edit and Share.’ Moreover, you can also revoke the sharing permission anytime you want.
3. Can OneNote read text from PDF?
Yes, OneNote can read text from PDF documents. To use this feature, insert a PDF file into a OneNote page, right click on it and select the ‘Copy text from picture’ feature. It will help you to extract text from PDF. This feature uses optical character recognition (OCR) to recognize text in a PDF and convert it to editable text in OneNote.
Switch and continue your work
Knowing how to export OneNote to PDF can be convenient because it saves time and effort. You may also want to learn how to create templates in OneNote.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
