Do you have groups of contacts that you constantly email and ask to meet? And do you retype each mailing address every time you want to do so? Now, if you’re using MS Outlook as your email client and still doing the same thing, you’re missing something really cool.
Outlook allows you to create a Distribution List that is nothing more than a subset of contacts or custom groups that you can call. So the next time you have a group of people to mail regularly, create a distribution list like the one explained below.
Steps to create a distribution list
Before you start, I recommend (and assume) that you’ve already added most of the contacts to your Contacts list. That just makes things easier for you.
Step 1: Click on the . icon Contact at the bottom of the left pane. Now press act tab on the ribbon and follow to New distribution list. Keyboard lovers may find Ctrl+Shift+L a better choice.
Step 2: A new window appears Distribution list tab on mark. Name your group and add members to it from Choose a member Under Members part.
Step 3: Double click on the names you want to add or select them and click the . icon Members button.
You can also use Add new to add members who are not in your contact list. Update And To move Contacts is optional extra.
Step 4: Once you have added the member, you will be returned to the window in Step 2. Click Save & Close to start using your first distribution list.
Have a look at the image above. I’ve created my list for some Tech Guide members, and this is the name I use to group all mail.
Note: You can always edit the list by navigating to Contacts > Select group and follow steps 2 through 4 or as you see fit.
How to use a distribution list?
Start with a new email. Create your message and in go to school Enter the name you gave your group. In my case it was Tutorial-Tech. Once the name is entered, you’ll see it bolded and underlined indicating that Outlook has recognized the address. If not, try doing Ctrl+K. If that still doesn’t work, you did the wrong procedure and may have to go back to Step 1.
click + sign will split the list name into individual mailing addresses (useful if you sometimes want to get rid of outliers).
Conclusion
Things couldn’t be simpler than this if you need to send group mail from time to time. You can create as many lists as you want and use them flexibly. A list can be thought of as the largest set or a subset of another list. You will understand much more when you start exploring this feature.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
