Unlike its competitors, Microsoft Teams is flexible enough to allow users to create new teams for different purposes. Here’s how you can create groups, add channels, and invite members to new groups in Microsoft Teams.
Creating new groups for different purposes allows you to streamline communication and manage project flows more efficiently. For example, you can create a new group called UI/UX design and add more channels like mobile app, website, wireframing to that group. Add relevant team members to the channel and manage projects like a pro.
Create a new team in Microsoft Teams Desktop
It’s pretty easy to create a new team in Microsoft Teams for Windows and Mac. The steps to create a new team in Microsoft Team are identical on both platforms.
Step 1: Open the Microsoft Teams app.
Step 2: Select Groups from the left sidebar.
Step 3: Click Join or create a group options at the bottom.
Step 4: Select the Create Group button and it will open up a bunch of templates for you to choose from.
When you select a pre-built template, such as Project Manager, Event Manager, Onboard Staff, etc., the template automatically creates the relevant channels for you. The idea is to save your time. You can always rename those channels to your liking later. Here, we will create a group from scratch.
Step 5: Select From Start.
Step 6: Define group permissions.
Private – Everyone needs permission to participate
Public – Anyone in your organization can join
Step 7: Select permissions and give your group a name and description from the following menu.
Click the Create button at the bottom. Microsoft Teams will ask you to add members to the new team.
You can start typing a name, distribution list, or security group to add to your group. You can also add people outside of your organization as guests by entering their email addresses. You can skip by pressing the Skip button at the bottom.
Create a new channel in the group
You need to create relevant channels in a new group. That way, you can better organize communication and not clog a single channel with all the project details and messages.
Whenever you create a new team in Teams, it comes with the default General channel. You can create more channels for different purposes. Let us show you how.
Step 1: Open Microsoft Teams and select a team from the Teams menu.
Step 2: Click on the three-dot menu next to the team name.
Step 3: Select Add channel.
Step 4: Give the channel a suitable name, add a description to help others find the right channel, and set privacy.
You can also enable the toggle at the bottom to show the new channel to everyone on the team. If you selected Private from the menu above, Teams will ask you to add members to the created channel.
Enter the group member’s name and click the Add button. Since your created channel is private, you will see a small lock icon next to the channel name.
Create Teams from the Microsoft Teams Mobile App
You can also create a new team in Microsoft Teams using the mobile apps. Go through the steps below.
Step 1: Open the Microsoft Teams app on iPhone or Android.
Step 2: Go to the Groups tab from the crowded bottom.
Step 3: Tap the + icon at the top.
Step 4: Select Create new group and add the group name, description and privacy.
Delete a team in Microsoft Teams
If the project is complete and you no longer need to use a particular group, you can go ahead and delete the group. This is the way.
Step 1: Open the Microsoft Teams app and go to the Teams tab.
Step 2: Click the three-dot menu next to the group you want to delete.
Step 3: Select Delete group and confirm your action from the following menu.
Please note that all Microsoft 365 for Teams channels, conversations, files, and groups will be deleted.
Use Microsoft Teams like a pro
In some cases, you may not see the option to create a new group in the Teams app. You need to contact your IT administrator to make this functionality available to you.
Now that you know the importance of creating a team in Microsoft Teams, use the steps above and create a new Team in Microsoft Teams from the desktop and mobile apps.
Categories: How to
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