Have you ever typed a certain word in Microsoft Word only to get the red zigzag line underneath? While you may think a word is correct or commonly used, Microsoft Word may think otherwise. One reason why this might happen is your proofing settings on Microsoft Word. That’s if you set up your Word proofing settings to review your grammar and spelling.
Microsoft Word often relies on the built-in Dictionary to confirm how you use words and their spellings. Therefore, if you use a word that is not in the Microsoft Word dictionary, you will get that red line. You can prevent this from happening all the time by creating your own custom Dictionary. Here is how to do so.
How to Create a Custom Microsoft Word Dictionary
You may already be familiar with the custom Microsoft Word dictionary. Normally, when Word highlights a word with a red line, you can right-click the word to get the option to ‘Add to dictionary’. Therefore, when the same word is used in the future, you will not see the red line below the word. That’s how you can get rid of the red lines. Here’s how to do so:
Step 1: Press the Start button and type from to search for apps.
Step 2: From the results that appear, click the Open option below the Microsoft Word application to open it.
Step 3: In the top left corner of the Microsoft Office Ribbon, click the File tab.
Step 4: Scroll to the bottom of the File menu and click More options to bring up the collapsed menu.
Step 5: Click Options from the menu.
Step 6: On the left side of the Word Options pop-up, click the Proofing tab.
Step 7: Scroll down the proofing menu to ‘When correcting spelling in Microsoft Office programs.’
Step 8: Click Custom Dictionary to launch the Custom Dictionary dialog box.
Step 9: Check if Word has automatically checked the All Languages box. If not, check those boxes.
Step 10: Click the New button to launch Create Custom Dictionary File Explorer showing the locations of your other Word dictionaries.
Step 11: Enter a name for your new Word dictionary in the File name box.
Step 12: Click Save to close File Explorer.
The newly created dictionary will appear in the Custom Dictionary.
Step 13: To apply the new dictionary to Microsoft Word, check the box next to the name.
Step 14: Click OK to close the Custom Dictionaries dialog box.
How to Add Words to Your Custom Microsoft Word Dictionary
After creating a file for your custom dictionary, the next step is to add words to it. Here is how to do so.
Step 1: Press the Start button and type from to search for apps.
Step 2: From the results that appear, click the Open option below the Microsoft Word application to open it.
Step 3: In the top left corner of the Microsoft Office Ribbon, click the File tab.
Step 4: Scroll to the bottom of the File menu and click More options to bring up the collapsed menu.
Step 5: Click Options from the menu.
Step 6: On the left side of the Word Options pop-up, click the Proofing tab.
Step 7: Scroll down the proofing menu to ‘When correcting spelling in Microsoft Office programs.’
Step 8: Click the Custom Dictionary button to launch the Custom Dictionary dialog box.
Step 9: In the All Languages section, click on the name of your custom dictionary and click Edit word list.
Step 10: Enter the word you want to add to the Dictionary.
Step 11: Click More to see under the Dictionary section.
Step 12: After adding all your words, click OK to close the box.
How to delete a custom Microsoft Word Dictionary
Of course, you wouldn’t want the custom dictionary to continue automatically replacing words. Fortunately, you can delete it. Here’s how to do so:
Step 1: Press the Start button and type from to search for apps.
Step 2: From the results that appear, click the Open option below the Microsoft Word application to open it.
Step 3: In the top left corner of the Microsoft Office Ribbon, click the File tab.
Step 4: Scroll to the bottom of the File menu and click More options to bring up the collapsed menu.
Step 5: Click Options from the menu.
Step 6: On the left side of the Word Options pop-up, click the Proofing tab.
Step 7: Scroll down the proofing menu to ‘When correcting spelling in Microsoft Office programs.’
Step 8: Click the Custom Dictionary button to launch the Custom Dictionary dialog box.
Step 9: Click on your custom dictionary name and click Delete.
Step 10: Click OK to close the Custom Dictionaries dialog box.
Enable auto-capitalization in Word
With your custom dictionary, you no longer have to worry about having red lines all over your Word document. Another feature you can try in Microsoft Word is the auto-capitalization feature. With auto-capitalization, you don’t have to worry about the right capitalization for your words.
Categories: How to
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