Microsoft OneDrive, like Google Drive, is a cloud storage service that lets you store, sync, and access your files from anywhere. The platform offers a free hosting tier; To get more storage, you must purchase its subscription. If you haven’t upgraded or are using the free tier, keep an eye on your available storage. In this article, you’ll learn how to check your OneDrive storage and manage it efficiently.
However, before organizing OneDrive storage, you need to know what is considered storage. All file types, documents, photos, and videos you upload to your account count towards your storage limit. Furthermore, items in your OneDrive trash or deleted items folder also count towards your storage usage until they are permanently deleted. With that said, let’s start with the article.
How to check OneDrive space from Windows 11 or 10
Before moving on to the steps, note that this method only works if you have OneDrive installed and running on your Windows PC. The steps below won’t work if you’ve disabled or uninstalled OneDrive from your Windows machine.
Step 1: Click on the OneDrive icon in the system tray.
Step 2: In the OneDrive sheet, click the Settings (gear) icon in the upper right corner.
Step 3: From the drop-down menu, select Settings.
This will open the OneDrive Settings window.
Under ‘Sync and Backup’, in the bottom left corner you will find Storage. This shows the used and available storage.
However, if OneDrive is not installed on your computer, move on to the next method.
How to check OneDrive storage from the web
Checking OneDrive storage using the web is one of the most popular portals. There are many ways to check storage capacity and each has its own purpose.
One. Quick usage summary
Note: This will only show basic information. If you want to know more about the current memory, files, packages, etc., go to the next method.
Step 1: Go to OneDrive and sign in with your credentials.
Step 2: In the bottom left corner, you will see the used and free storage space.
b. Full usage summary
The full usage summary tells you about your current storage plan and empties the recycle bin among other things. Follow the steps below to learn more.
Step 1: Go to OneDrive and sign in with your credentials.
Step 2: Click on the Settings icon (gear) in the top right corner.
Step 3: From the drop-down menu, select Options.
This will open a list of OneDrive settings that you can adjust to your requirements. In the right pane, you will see the Archive Summary.
Step 4: [Optional] In the Archive Summary, click ‘Empty Recycle Bin.’
Step 5: In the pop-up window, click Delete.
This will delete files that you have deleted and are in the OneDrive recycle bin, leaving free storage space for you to store some important data.
If you want a full view of the files that are taking up most of your storage, check out the next method.
c. View files that take up the most space
Step 1: Go to OneDrive and sign in with your credentials.
Step 2: Click on the Settings icon (gear) in the top right corner.
Step 3: From the drop-down menu, select Options.
Step 4: From the list of OneDrive settings, select Manage Storage on the left.
Step 5: In the Storage Summary on the right, click the ‘What’s taking up space’ hyperlink?’ letter.
This will open all the files in your OneDrive and sort them based on memory consumption. You can move the files that take up the most space or delete them if you don’t need them.
How to view OneDrive storage from the mobile app
Checking storage with the OneDrive mobile app is pretty straightforward. Mind you, the steps are the same for both Android and iOS. That way, let’s start with the steps.
Note: Download the OneDrive app from the App Store or Play Store. For the demonstration, we will be using Android.
Step 1: Open the OneDrive app on your device.
Step 2: Tap the Me tab at the bottom.
That’s it! You can now view your OneDrive storage. Tap Manage storage to clear OneDrive space.
If the free space doesn’t meet your needs, move on to the next method.
How to get more free storage on OneDrive
If you’ve taken down all the unnecessary files stored on OneDrive that are taking up storage space and are still running out of your OneDrive, invite new users to OneDrive and get rewarded. This is the way.
When you invite a user to OneDrive, Microsoft rewards you and the participating user with your invite link with 0.5 GB of additional OneDrive storage. So the more users you bring with you, the more extra storage you get. However, 10GB is the reward limit. Here’s how to do it.
Step 1: Go to OneDrive and sign in with your credentials.
Step 2: In the bottom left corner, you will see the used and free space on your OneDrive. Click it.
You will be taken to the OneDrive Options page.
Step 3: Under Manage Storage, under ‘Your Additional Storage’, click Earn More next to ‘Referral Bonus (get 0%)’.
Step 4: In the Invite Friends pop-up, copy the link and share it with your friends and family to take advantage of the extra 0.5GB OneDrive storage bonus.
If you don’t want to use OneDrive’s rewards system, another alternative is to create multiple Microsoft accounts to house your files. However, it is not a viable option. So you’ll just have to upgrade your current plan, which you can do by going to OneDrive Preferences > selecting ‘Plans and Upgrades’.
FAQ about Check OneDrive Storage
1. What is the maximum amount of data you can store in OneDrive?
The data you can store in OneDrive depends on your subscription plan. If you’re on the basic plan, OneDrive offers 5GB of storage for free, while the paid plans offer larger storage, from 100GB to 6TB.
2. How long is my data stored in OneDrive after deleting my account?
OneDrive stores data for a period of time depending on the account type and user activity level. Personal accounts retain OneDrive files for at least a year after account deletion, while business and enterprise accounts typically have a longer retention period. It is recommended to back up and archive important files regularly to avoid data loss.
3. Can you access OneDrive files offline?
Yes, you can access OneDrive files offline by syncing them to your device. Once you’ve synced and downloaded it offline, you can access and edit files even without an internet connection. When you’re back online, any changes made to the files will be automatically synced to OneDrive.
Know your storage space
With the methods mentioned in this article, you can quickly and efficiently check your OneDrive storage from your PC or mobile device. This gives you more flexibility and convenience to check your available storage space and make sure you don’t run out of space. You may also want to read how to move files between Google Drive, OneDrive, and Dropbox.
Categories: How to
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