With Google Docs, you can add people directly to your document, give them multiple levels of access, and even copy the document link to share. However, links can be long and cumbersome. This is where QR codes come into play. This is an easier way to add multiple people at once when scanning a code. Have a plot? Keep reading as we look at 3 ways to generate QR codes for Google Docs.
Sharing your Google Docs via QR Code can be especially useful if you want to give multiple users permissions to your documents without manually adding them one by one. Simply share the QR code and update the document’s sharing settings accordingly. Let’s show you how.
Note: Make sure you’re signed in to your Google account before continuing.
Thanks to the sharing functions on Google Chrome, the days of copying links to share them are a thing of the past. You can now use these features to generate a QR code for almost any website link and share it as you wish. This is the way.
Tip: You can also use this option to generate a shareable QR code for your Google Spreadsheet.
Step 1: Open Google Docs and navigate to the relevant document.
Step 2: Here, click Share. This will open your document sharing settings.
Step 3: Update sharing permissions for each user or change the Universal Access setting to allow anyone with the link to have access.
Once done, your document is ready to be converted and shared via QR code. You can now use Google Chrome’s share button to generate QR codes and share as you wish. For more details, see our article on how to share links using Google Chrome.
2. Generate QR codes for Google Docs with add-ons
As the name suggests, add-ons can help add extra features to Google Docs without installing any additional software. The Google Workspace Marketplace has a huge collection of add-ons that can be added to Google Suite products like Google Docs.
So, to generate QR codes for Google Docs, you can use the QR Code Barcode Generator add-on. This is the way.
Step 1: Open the relevant file in Google Docs.
Step 2: Then go to the options menu and click on Extensions.
Step 3: Here, go to Add-ons and click on ‘Get Add-ons’.
Step 4: Click on the search bar to find the ‘QR Barcode Generator’ add-on or click on it if it is available on the main page.
Step 5: When the plugins page opens, click Install.
Step 6: Click Continue. Then, follow the on-screen instructions to complete the add-on installation.
Step 7: Once the extension is installed, go to the menu bar again and click on Extensions.
Step 8: Here, select ‘QR Code Generator’.
Step 9: From the menu options, click ‘QR Code Generator’.
This will open a sidebar with a QR code.
Now you can download or copy this QR code and share it as you like. Alternatively, you can also use the other menu options to generate custom QR codes for events etc. You might be limited to 23 free QR codes though if you use the add-on that doesn’t work. don’t sign in or get any premium subscriptions.
3. Use a third-party site to generate a QR code for Google Docs
In addition to using add-ons, you can also use third-party websites like Adobe QR Code Generator to generate QR codes. Then share your Google Docs with this QR code. Here’s how to do it.
Note: Be sure to sign in to your Adobe account before continuing.
Step 1: Open Google Docs.
Step 2: Now go to the relevant document and click the Share icon.
Step 3: Here, add people to the document using the search bar. In addition, you can also update added users or general access according to your preferences.
Step 4: Once the access has been updated, click Copy link.
Step 5: Now, open the Adobe QR Code Generator website.
Step 6: Scroll down and click ‘Generate your OR code now’.
Step 7: Here, use the sidebar to select the style, color, and file type you want Adobe to create for your QR code.
Step 8: Then paste the copied document link into the box and click ‘Generate QR Code’.
Step 9: Once the QR code has been generated, click Download.
This will save the QR code to your device. While the Adobe QR Code Generator website is a safe way to generate QR codes for Google Docs, you can also use other sites like QR Tiger to do the same thing.
However, make sure you trust the site with your data before entering the Copied Document link. Alternatively, you can also use this method to convert Google Sheets links into QR codes for easy sharing.
FAQ about generating QR codes for Google Docs
1. How will the QR code be saved on my device?
The QR code will be saved in the format you selected on your device.
2. Are there any other add-ons available to add QR codes to Google Docs?
Yes, you can also use other add-ons like Barcode and QR Code Generator and Free QR Code Generator to generate QR codes for Google Docs.
While website URLs are often long and difficult to copy and send, QR codes make the job exponentially easier. So we hope that our article helped generate QR codes for your Google Docs to send them easily. You can also check out our other article for how to convert Google Docs to PDF files.
Categories: How to
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