Apple’s Notes app on iPhone acts as a repository to store all the important ideas, addresses, directions, recipes, and more that you might otherwise have left in your head. Whether you paste a link or jot down your to-do list, you’ll get a bunch of notes over time. And sifting through those notes to find a specific one can get tiresome.
To help organize your notes better and simplify searching, you can put them in Folders in the Notes app. To stay one step ahead, you can use Smart Folders in the Notes app to help you choose the right folder whenever you want to search for a specific note or detail. This post will share the steps to use Smart Folders in the Notes app on your iPhone, iPad, and Mac.
Use Smart Folders in the Notes App on your iPhone and iPad
You can take notes with your iPhone or iPad on the go. You can then organize them into Smart Folders. You may have used Folders to manage different notes in the app. Smart folders help you organize those notes better so you can quickly find related note(s) with specifics. Here’s how to use Smart Folders in the Notes app.
Step 1: Open the Notes app on your iPhone or iPad.
Step 2: Tap Folder in the top left corner.
Step 3: Click the New Folder button in the lower left corner.
Step 4: Assign a name to your Smart Folder and click Make Into A Smart Folder.
You will now see options to set Filters for your Smart Folders. The Notes app automatically adds notes to your Smart Folder based on the Filter you selected.
Step 5: Click the drop-down menu next to the Filter name and choose between Any Tags, Any Selected Tags, All Selected Tags, or No Tags. Filters will then appear in the Enabled Filters section. You can always change the settings of any filter to select Tags from this section.
Step 6: Click Done in the upper right corner to confirm.
Step 7: Tap Done again in the upper right corner to create a Smart Folder.
You will see notes automatically added to Smart Folders based on your Filter selection.
You can also use Tags to create Smart Folders in the Notes app.
How to delete smart folders in the notes app on iPhone and iPad
If you no longer need Smart Folders, you can get rid of it. The best part is that when you delete a Smart Folder, the notes that appear in it will continue to reside in their normal folder and will not be deleted. Here’s how to delete your Smart Folders in the Notes app on your iPhone or iPad.
Step 1: Open the Notes app on your iPhone or iPad.
Step 2: Swipe left on your Smart Folder name.
Step 3: Click the Delete icon on the right.
Step 4: Click Delete Smart Folder at the bottom to confirm.
Use Smart Folders in the Notes app on Mac
If you like using your Mac to take notes, you can also create Smart Folders in the app. However, this feature is only available if you’re using macOS Ventura or later on your Mac. That’s why you should update macOS if you want to use Smart Folders in the Notes app.
Step 1: Press Command + Spacebar to open Spotlight Search, type Check for software updates, and press Back.
Step 2: If an update is available, download and install it.
Then here’s how to use Smart Folders in the Notes app.
Step 1: Press Command + Spacebar to open Spotlight Search, type note, and press Back.
Step 2: Click New Folder in the lower left corner.
Step 3: Give it a name and click the toggle button next to Make Into Smart Folder.
Step 4: Select Filter from the drop-down menu, based on which your notes will be included in Smart Folders.
Step 5: Click Ok at the bottom right to confirm.
Your smart folder will show up in the left panel.
How to Delete a Smart Folder in the Notes App on Mac
Here’s how you can delete Smart Folders in the Notes app on your Mac.
Step 1: Press Command + Spacebar to open Spotlight Search, type note, and press Back.
Step 2: Select your Smart Folder.
Step 3: Click the three dots next to your Smart Folder name.
Step 4: Click Delete folder.
Step 5: Click Delete again to confirm.
Organize your notes
You can use Smart Folders to manage stored information in a better way and easily access your data. You can also read our post to learn more about how to lock notes in the Notes app.
Categories: How to
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