Every morning you wake up and most of the time, even before you even think about brushing your teeth, you have already started checking your phone. And worry, your Gmail account is flooded with dozens of messages that may or may not need your attention. Sure, you can always check them out later, but mail keeps piling up and soon it’s a landslide.
Eliminate the stress of checking your email | shutter
No one likes to deal with unnecessary messages, and reducing the stress of bulk mail management is exactly what we can help you with. Since Gmail is the client of choice for most people, let’s see how those nifty filters can help control our blood pressure.
Beginner’s guide: If you’re unsure about any of these terms, make sure you check out our guide to tags, filters, and labels for Gmail.
1. It’s no use reading ALL Emails
Most of the annoying messages I receive are simply confirmations. Sometimes a new website or service you sign up for (which you can’t anticipate mailing from) and sometimes familiar addresses hit your inbox. For those familiar, I’ve created a filter that automatically marks these messages as read, and you can even go ahead and add labels like ‘read automatically’ to keep your inbox cleaner. .
As you can see I have added Amazon confirmation mail to this custom filter and you can even add it to the entire domain ‘amazon.com’ (in my case amazon.in). Creating these filters for all such emails, there’s really no point in reading all of them.
2. Have you heard of Boolean?
Simply put, Boolean is a term that closely resembles the ‘conjunction’ of the English language. You can use words like AND, OR, or NOT to search your Gmail. Similarly, you may want to ignore most automated emails with the exception of some important emails from certain domains. For example, while you have blocked all of your order confirmation messages from Amazon, you may NOT want to automatically read messages with the word ‘problem’ in them.
3. Filters + Labels go hand in hand
Adding labels to organized emails gives you a much more visual idea of what’s going on with all these emails arriving in your inbox. Important messages with the above filters can have a more prominent red (or similar) label, while unimportant messages can be left alone.
4. Bright star
Adding an asterisk to the most important messages that need your immediate attention is a good way to get your priorities in order. The easiest way to do this is to open the message that you think is really important and select the Filter messages like these options.
On the next familiar Gmail filter screen, select Create a filter with this search and in the next screen select the checkbox for Why is it?. You can even tick the box below to know Also apply filter to x matching conversationswill automatically star existing conversations with the selected filter.
5. Bulk increase
Well, not literally! Gmail allows you to create bulk filters for the same action. So for the same action above, if you already know everyone’s mailing address (or they’re part of your contact list), just go ahead and create a filter with a Boolean OR and The same rule can be applied to all their emails from now on.
Of course, please check these boxes for information with attachments And Does not include chats to further differentiate.
Applying labels to bulk mail ids also works well and is a good idea if you want to separate your work and delivery messages with different color labels.
Don’t be too complicated
Whatever you choose to do with these tips, try and don’t go overboard. You want to keep things simple by applying simple rules to keep your messages in order. If you have any queries or questions, feel free to join us in our forums. We want to know how you want your Gmail filters to work.
Categories: How to
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