As most individuals and companies seek flexible ways to work, there is a growing need for productivity tools that integrate collaboration features. Microsoft 365 accounts for 41.59% of the productivity market, with more than a million people dependent on Microsoft Office.
Features like Microsoft Word and Excel change tracking are great for collaboration. However, Microsoft PowerPoint, with over 120 million users, does not have this feature. What do you do when you need to track changes?
Track changes made to Microsoft PowerPoint presentations offline
On Microsoft PowerPoint, there is no Track Changes option. However, you can Compare two PowerPoint Presentations to keep track of the changes made.
To compare changes you must have two files. The first file should be the original presentation, while the second file must have been changed. Once you have these two files, follow the steps below to compare the changes:
Step 1: Launch the original PowerPoint file.
Step 2: On the Ribbon, select the Review tab.
Step 3: Click the Compare option. This option allows you to select a file to compare with the original file.
Step 4: In the file library, select the file to compare with the original file and click Merge.
Step 5: Once the files are merged, check that the Review Pane is also visible on PowerPoint.
Step 6: On the Revisions pane, to the right of your PowerPoint, select Details.
Step 7: Using the scroll bar on the Revisions pane, read through the presentation comments to identify changes to the Slide or Presentation content.
Step 8: In the Change Slide or Change Presentation pane, select any change and all the details will be revealed.
Step 9: Tick the Change item and select Accept to save the changes or Reject to delete the changes.
Step 10: When the evaluation is complete, select End evaluation to apply all changes.
Track changes made to your Microsoft PowerPoint presentation online
Another way to track changes to a document is to work on it online. For example, you can choose to use Microsoft OneDrive or Microsoft SharePoint to collaborate with others on your files. Here’s how to track such changes:
Here’s how to track changes made to files stored on OneDrive or SharePoint:
Step 1: Launch the shared presentation on OneDrive or SharePoint.
Step 2: You will see a message stating that changes have been made to your shared file. Select Show detailed changes.
Step 3: The presentation thumbnail should have certain slides highlighted in turquoise (slides with changes are highlighted in this color). Also, look for a tooltip that says: Slide has unread changes.
Step 4: Click on the highlighted thumbnail to open the slide. All new changes will be highlighted in turquoise. There is also a notation with information about who influenced the change and when they made it.
Note: Sometimes, you may notice that a slide has been highlighted in the edit pane. However, when I click on it, there is no information. This happens when changes are made involving removing shapes, adding comments, changing animations, or making changes in the notes pane.
If your PowerPoint is stored on OneDrive or SharePoint, Office 365 will keep all versions of the presentation intact. You can use previous versions to track changes. Here’s how to access the previous version:
Step 1: At the top of your presentation, click the file name.
Step 2: Select Version History from the drop-down menu.
Step 3: Previous versions of your files will be displayed on a pane. Click the file version to review it.
Step 4: Select Save a copy if you want to compare the changes or select Restore if you want to revert to the old presentation.
Step 5: After downloading the old file, compare it with the new file to see all the changes made.
Alternatives to Microsoft PowerPoint
Tracking changes on Microsoft PowerPoint isn’t as simple as what you get on Microsoft Word and Excel with Track Changes. However, on PowerPoint, tracking changes depends on having an older version of the presentation or working online. If you need a more convenient way to track changes, you can try looking for alternatives to PowerPoint.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
