As a word processing tool, the focus of using Microsoft Word is on creating and editing text files. Whether it’s lecture notes or meeting minutes, you can use Microsoft Word to jot down important points that can be reviewed or shared in the future. However, typing from a source into Microsoft Word can be inconvenient. This is where an underrated feature of Microsoft Word comes in.
Microsoft Word has a Voice feature that contains Dictation and Transcription options that support audio-to-text conversion. You can record audio directly or upload it in Word and convert it to text. Record of text can be edited and exported. Here’s how to use Microsoft Word to record and transcribe your recordings.
How to record audio in Microsoft Word
You can save time and energy by dictating your thoughts to Microsoft Word. Microsoft Word records the words you speak and converts them into text. However, the downside is that there will be no recordings for you to refer to later. Here’s how to record audio in Microsoft Word.
Step 1: On your PC, search for the Microsoft Word app by clicking the Start menu.
Step 2: Click on the Microsoft Word application to open it.
Step 3: On the Microsoft Office Ribbon, click the Home tab.
Step 4: Find the Voice group and click the Dictation icon.
Step 5: Click the Start Dictation microphone to start recording.
Step 6: When you start speaking, make sure that the microphone icon is vibrating with blue color. You’ll see the words you say written in gray text on the Word canvas.
How to copy audio in Microsoft Word
When you use the Microsoft Word application, you will notice that only Dictation is visible in the Voice group. This is because recording and transcription only works on Word for Web for those with Microsoft 365 subscriptions. If you want extra attention when you’re in a meeting or lecture, this feature is for you. . By recording directly in Microsoft Word, you can energize yourself to actively participate in your meetings.
Step 1: Open your favorite browser and sign in to your Microsoft 365 account.
Step 2: From the sidebar, click on the Microsoft Word icon to launch the program.
Step 3: Select ‘New blank document’ or existing document to open.
Step 4: On your Word document, click the Home tab on the Ribbon.
Step 5: Find the microphone icon on the Ribbon, which represents Dictation, and click it to launch the drop-down menu.
Step 6: From the drop-down menu, select Transcription.
Step 7: If you have audio from another source, click Upload Audio. If you want to record directly in Word and let the application do the recording for you, select Start recording.
Note: Make sure you give your browser the necessary permissions to start recording on Word.
Step 8: After uploading the audio or recording directly to Word, select Save and Transcribe now or Transcribe respectively to start transcribing the lyrics. Make sure you leave the Transcription box open during the process.
Note: Your recordings will be saved on OneDrive in a folder titled Files Copied.
Step 9: After saving the transcript, you will see a timestamp and text in the Transcript pane, which is the body of your recording.
How to Edit Your Transcript in Microsoft Word
After Word transcribes your audio file, you can make further edits to it. Here’s how to do so:
Step 1: On the transcription frame, move the mouse pointer to the paragraph you want to edit.
Step 2: Click the Edit report card button.
Step 3: Click on the Speaker label to change the username. If you want all other references of the speaker’s name to represent your new name change, check the ‘Change all speakers’ box.
Step 4: If the copied text is missing something or you want to rewrite it, click in the text box and make your changes live.
Step 5: Click the Confirm icon to save your changes.
Fix dictation tool not working on Microsoft Word
The Dictation tool is a handy feature when you don’t want to type multiple lines of text. If dictation isn’t working on Word, make sure you have a Microsoft 365 subscription. It’s also important to check that you have the correct permissions enabled on your PC.
Categories: How to
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