When typing, the space between words, letters, numbers, phrases, etc., indicates their distinctness or separation. Otherwise, it turns into another interpretation or makes it confusing. In most cases, when it comes to spacing between words, most people use single space. However, you may find that some parts of your typed text look like the spacebar is used more than once.
If you’re using Microsoft Word to create a variety of documents, you might want to fix that error if it happens often. Here’s how to find and remove these extra spaces in Microsoft Word.
Find and remove extra spaces in Microsoft Word with Find and Replace
The first obvious way is to do it manually because you don’t want automation to cause any errors. However, to fix those spacing errors, you first need Word to locate them. After determining the position, you can update the distance using the replace function.
Step 1: Press the Start button and type from to search for apps.
Step 2: From the results that appear, click the open option below the Microsoft Word application to open it.
Step 3: Click the drop-down menu next to Find in the top right corner of the ribbon in Microsoft Word.
Step 4: Select Advanced Find from the options displayed to launch the Find and Replace box.
Step 5: On the Find and Replace box, click the Find tab.
Step 6: Place your cursor in the Find What field and press the spacebar twice to add two spaces.
Note that the Find What field will still appear blank. But, you will obviously see a blank space in the box.
Step 7: Click the Find Next button to identify the extra spaces in your Word document.
The Word cursor will highlight where spaces appear multiple times in the document.
Step 8: At the top of Find and Replace, click the Replace tab.
Step 9: Place your cursor in the Replace with field and press the spacebar once to represent a space.
Step 10: At the bottom of the Find and Replace box, click Replace or Replace All to change the spacing from double to one in the document.
Step 11: Close the dialog box after Word prompts you that the replacement has been made.
This method requires you to do a conscious check of the document. But if you want Word to handle that automatically, here’s what you need to do.
How to find and remove extra spaces in Microsoft Word using proofing settings
You can update your proofing settings to lock the spacing type on your Word documents. So whenever you make a mistake, Word’s spell check will automatically highlight it. As such, you can update the Word document as you type instead of retrospectively as in the Find and Replace method.
Step 1: Press the Start button and type from to search for apps.
Step 2: From the results that appear, click on the Microsoft Word application or document to open it.
Step 3: At the top left of the Microsoft Office Ribbon, click the File tab.
Step 4: Scroll to the bottom of the File menu and click More options to bring up the collapsed menu.
Step 5: Click Options from the menu.
Step 6: On the left side of the Word Options pop-up, click the Proofing tab.
Step 7: From Proofing settings, scroll to the ‘When correcting spelling and grammar errors in Word’ section.
Step 8: Check the boxes next to ‘Mark grammar errors as you type’ and ‘Check grammar spelling’.
Step 9: Click the Settings button next to Writing Style to launch the Grammar Settings box.
Step 10: Scroll down the options in the Grammar Settings box until you get to Spacing. Uncheck the box next to Spacing.
Step 11: Scroll down to the Punctuation Conventions section.
Step 12: Check the drop-down menu next to ‘Space between sentences’.
Step 13: Choose your preferred spacing between sentences and click OK at the bottom of the window to save your changes.
Fix autocorrect settings in Word
Whenever you deviate from your spacing settings, Word automatically flags this on the document to let you know. This is akin to an autocorrect setting in that Word automatically corrects your text when you deviate from the dictionary.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
