You can schedule email delivery by creating email reminders in Microsoft Outlook just like you can in Apple Mail. If your inbox has important email conversations, keeping a tab that sends emails at the right time can be troublesome. This is when you should use the native Email Reminder feature in Outlook.
This post will show you the steps to create email reminders in Microsoft Outlook on your Mac and Windows PC. Please note that this feature is not available for Microsoft Outlook 2019. We recommend that you switch to a later version to use this feature.
Create follow-up email reminders
First, see how to create an email reminder using the Outlook app on your Windows PC. We’re using a Microsoft 365 account to show you the steps. These steps will help create email reminders for emails you’ve received in your inbox and want to reply to or follow up with later.
Step 1: Click the Start icon on your Windows PC, type Opinion, and press Enter.
Step 2: In the Outlook app, select the Mail icon from the bottom left corner.
Step 3: Select an email and click the red Flag icon in the Top Menu Bar.
Step 4: Click Add reminder from the list of options.
Step 5: In the Customize pop-up, click the checkbox next to Reminders to enable the option.
Step 6: Choose the email reminder date and time. Then click Ok.
Your Next Email Reminder has been created.
Create Email Reminders for New Messages
If you want to create an email reminder while composing a new email for both the recipient and yourself, here are the steps.
Step 1: Click the Start icon on your Windows PC, type Opinion, and press Enter.
Step 2: In the Outlook app, select the Mail icon from the bottom left corner.
Step 3: Click New Email in the top left corner.
Step 4: Click the red Flag icon in the top Menu Bar of the Messages window.
Step 5: Click Add reminder from the list of options.
Step 6: Select the checkbox next to Flag Me or Flag Recipients of your choice.
If you selected Flag For Recipients, click Reminders to enable the option.
Step 7: Choose the date and time to create the reminder.
Step 8: Click Ok to save the changes.
You can now add recipients and send emails. You can use these steps to create an email reminder whenever you require an urgent response, and you remember that too.
Check out our guide on how to color code emails in Outlook on Windows.
Bonus Tip – How to Delete Email Reminders
If you created the wrong email reminder and want to remove it from your Outlook account, here are the steps.
Step 1: Click the Start icon on your Windows PC, type Opinion, and press Enter.
Step 2: Select the Mail icon from the bottom left corner of the Outlook app.
Step 3: Right-click on the red Flag icon next to the email for which you created the reminder.
Step 4: Click on Remove flag to remove the reminder.
You can also click Mark as Complete if you’ve completed the task associated with that email.
Create email reminders on Mac
The Microsoft Outlook app is available for Mac users to manage their email. But unfortunately, you cannot set email reminders using the Outlook app. You can simply Flag an email for follow-up.
If you are a Mac user, here is how you can create email reminders in Outlook.
Step 1: Open a web browser and visit outlook.com.
Step 2: Sign in to your Outlook account.
Step 3: After you select the email message that you want to flag, hover your mouse pointer to the right of the message and click the Flag icon.
Step 4: Right-click on the Red Flag icon and select the time period of your choice to set the email reminder.
Please note that you cannot choose a specific date to create an email reminder. You will have to choose from limited options.
To delete an email reminder, right-click the flagged email message and select Mark as Complete or Remove Flag.
You can also read our post on the best ways to fix Outlook not working error on your Mac.
Avoid harsh reminders
Creating email reminders in Outlook will help you avoid the cases of missing check, reply or send important messages. You can also read our post on how to save Outlook emails as PDF on Desktop and Mobile.
Categories: How to
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