Microsoft Outlook offers a lot of features that make email management easy. You can also personalize some Outlook features to convey information to their contacts. An example is an electronic business card that you can quickly attach and send to someone.
An electronic business card works like a physical card providing your contact details to the intended recipient. Business cards can be used as email signatures and placed in outgoing emails. To create your personalized business card on Microsoft Outlook, here are the steps to follow.
How to create a business card in Microsoft Outlook
Creating business cards in Outlook ensures that your email recipients always have your contact information on hand. Business cards can also replace your signature in your emails. When you create a business card, you can use existing information in your Microsoft Outlook or provide new information. Here’s how to do so:
Step 1: Launch Microsoft Outlook.
Step 2: On the Navigation Bar, select People.
Note: Outlook may display the People icon or write People depending on the version of Outlook you are working with.
Step 3: At the top left of the Ribbon, select New Contact.
Step 4: Fill in your details (Full Name, Email Address, Phone Number and Business Location).
Step 5: Double-click the rectangle representing the business card in the contact form. Performing this action launches the Edit Business Card box.
Step 6: Under Card Design, click the drop-down next to Layout.
Step 7: Choose your preferred layout from the list.
Note: If you don’t want any images or logos on your business cards, you can choose the Text Only layout.
Step 8: To choose a background color for the business card, click the paint icon next to Background and choose your preferred color.
Step 9: To insert a logo or image into the card, click on the Change label next to the Image.
Step 10: To resize an image in a business card, place your cursor in the field next to Image Area and include a preferred percentage.
Note: You can restart the business card creation process by clicking Reset Card.
Step 11: To align images in business cards, select the drop-down menu next to Image Alignment and choose your preferred option.
Step 12: To add a new contact field, in the business card, go to Fields and select the Add label.
Note: You can delete a field by selecting it and clicking Delete.
Step 13: When you are done formatting the new business card, click OK to close the dialog box.
Step 14: Click Save and Close to save the new tab.
After customizing the look and feel of the business card, the next thing to do is insert the business card into your email and send it to the recipient.
How to insert a business card into an outgoing Outlook message
Once the business card is inserted into an outgoing message, your recipients can simply right-click the business card to save your information to their contact list. Here’s how to insert a business card into an outgoing Outlook email.
Step 1: Launch Outlook, then create a new email or choose to reply to a previously received email.
Step 2: On the Ribbon, click Insert.
Step 3: In the Include group, click the drop-down list under Business Cards.
Step 4: Select another Business Card.
Step 5: On the new dialog, select the drop-down menu next to Search and select Contacts.
Step 6: Select the business card to insert into the email and embed it by clicking OK.
That’s it, you’ve just inserted a business card into your Outlook email.
Use different signatures on Microsoft Outlook
By creating an electronic business card, you save yourself the cost of creating a physical business card and help reduce paper waste in the environment. You can also forward the card as many times as you want without worrying about running out of cards. Interested in learning more ways you can personalize your Microsoft Outlook email? You can use different signatures in your Microsoft Outlook.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
