Microsoft Word is very flexible so you can use it for official documents and create invoices. In addition to the details, you can also add your signature to the document to make the document appear to be digitally signed and verified.
By inserting a signature into a Word document, you can authorize the content or show ownership of the document. To insert your signature into a Word document, you should do the following:
Create handwritten signature
The first step to inserting a signature in Microsoft Word is to create a handwritten signature. This requires a scanner, whether a physical scanner or a scanner on your mobile device. Here’s what you need to do:
Step 1: Take a piece of paper and scribble your signature on it.
Step 2: Scan the signature page. You can use a physical scanner or take the help of some scanning application like the Microsoft Lens app.
Step 3: Save the scanned image in any popular file format (JPG, PNG or BMP).
Step 4: Go to the file location where you saved the image and double click on it to open it.
Step 5: You can crop the photo to your liking by selecting Crop in the photo app.
Step 6: Save the cropped image to a new file by clicking Save As or Save a Copy from your photos app.
Insert a signature line
After creating the signature, you need to indicate the space where you will place the signature with the help of the signature line. This line helps the document creator and other individuals who may need to sign the document. Here’s how to insert a signature line into a Word document:
Step 1: Launch Microsoft Word on your computer.
Step 2: Click on the text to insert the signature line.
Step 3: On the Ribbon file, click Insert.
Step 4: Select Signature Line from the options.
Step 5: In the Text group, click Add a signature line.
Step 6: Select Microsoft Office Signature Line.
Step 7: Go to the Signature Setup box and add the name of the person who will sign the document in the Suggested Signers box. Alternatively, you can include the signer’s title in the Suggested signer title box.
Step 8: Click OK and Word will insert the signature line into your document.
Step 9: Save the Word document.
Insert handwritten signature
After creating the signature line, the final step is to insert the handwritten signature you created earlier into the Microsoft Word document. Here are the steps to follow:
Step 1: Launch the Microsoft Word document.
Step 2: Place the mouse pointer on the signature line and double-click to launch the Signing dialog box.
Step 3: On the box, click Select image.
Step 4: Select Insert picture from file.
Step 5: Navigate to the location with your saved handwritten signature and select Insert.
Step 6: Select Sign and Microsoft Word will insert your signature into the document.
Include typed text with your reusable signature
If you want to add other details like job title, contact details etc to the signature, you can use Quick Parts for this. Here’s how it works:
Step 1: Launch the Microsoft Word document.
Step 2: Place your mouse pointer where you want the Signature and click Insert from the Ribbon.
Step 3: Select Insert picture from file.
Step 4: Enter the text you want to include in the Photo.
Step 5: Select the signature image along with the text.
Step 6: Click Insert and then select Quick Parts.
Step 7: Click Save Selection to Quick Parts Gallery to launch the dialog box.
Step 8: Name the signature block and click OK.
Step 9: Select Quick Parts and click on the newly created Signature to insert it into the document.
Other applications of quick parts
You can choose to create a signature on Microsoft Word using the Signature Line or Quick Parts feature. You can use Quick Parts to create templates that you can use as a Word document or as a letter instead.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
