How to Create an RSVP Form Using Google Forms on Mobile or Desktop

RSVP is an important part of organizing a big event. It gives you an idea of ​​how many people will be in attendance and how to properly plan their presence. And Google Forms can make work easier and more efficient. You can create a reply invitation on Google Forms, share it with your guests, and collect their responses in just a few steps.

So whether you’re planning a birthday party, wedding, business event, conference, after-work dinner, or gender reveal party, Google Forms Reply can help collect and manage responses.

Fun fact: RSVP is an acronym for Répondez s’il vous plaît, a French phrase that means Please Answer.

Create a Google form for RSVP

Creating a Google RSVP Form is a simple process. Furthermore, Google Forms offers a variety of presets, including an RSVP template. You can add or remove parameters from the template as per your requirement.

Though if you want a custom RSVP form that can be easily created on mobile or desktop as well. And since it’s a web app, the process is more or less the same on every device. So no fuss, let’s get on with it.

Note: To use Google Forms, you must have a Google account. If you do not have an active Google account on your device/browser, you will be asked to sign in or sign up for a new account.

Step 1: Open your web browser and visit the Google Forms website.

Google Forms

Step 2: Sign in with your Google ID, if required.

Step 3: Select RSVP Template.

Step 4: Click on the Title section and provide a title, such as the event name. Also, add details like Event address, contact details, etc.

Step 5: Now, there are some sample questions that you can edit. Tap the question block and edit the question type, question, and answer options.

Step 6: To add a question, tap the + icon from the floating sidebar. And to delete a question, tap the trash can icon from the question’s button.

And so on, your basic RSVP form using Google Forms is generated. While that’s not all, you can also customize the form to your liking. Check out the next section for more.

Tip: Besides confirming their presence, you can also request meal preferences, accommodation requests, etc., and inform them of the dress code, gift register or any other details of the event.

Customize Google Reply Form

Google Forms offers various customization options to make your RSVP form visually appealing and relevant to your event theme. Here’s how you can customize your Google RSVP form:

Step 1: Tap the theme button (the palette icon) from the top right corner.

Step 2: Here you can,

• Change the font size and style of the title (headline), question, or answer.

• Move Header image, press crosshair → Click Choose image → browse and select/upload an image.

• Change the color of the form, choose any from the available options, or choose a custom color scheme.

Step 3: To add an image for each question (such as menu of drinks, food), click on the image icon next to the question → select/upload a photo.

You can also add videos, create sections, etc. to make Google RSVP Forms more interactive.

Set a custom confirmation message

Step 1: Click the Settings tab and select Presentation.

Step 2: Here, click Edit next to the Confirmation Message to customize.

Step 3: Enter your message and click Save.

Manage feedback collection settings

Before we start sharing Google invites for RSVP forms, let’s first review the settings to gather feedback.

Step 1: Click the Settings tab and select Feedback.

Step 2: Open the drop-down menu next to Collect email addresses and select Feedback input to collect guest email addresses.

Step 3: Next, turn on the side switch,

• Send responders a copy of their response – Although optional, this will help guests remember what they responded to on your RSVP form.

• Allow edit response – So if a guest changes their mind, you can be notified.

• Limit to 1 response – To avoid confusing multiple RSVPs from the same guest.

Note: You can also send response-based emails to each of your guests. It’s a bit of a complicated process, though, so explore the options before you commit to the installation.

Create and share RSVP link for Google Form

Step 1: Click Submit from the upper right corner.

Step 2: Here you can,

• Send RSVP Google Form link via Email.

• Create a Direct Link and share via text or any preferred method.

• Create an embed link and add it to your website, blog, etc.

Get notified when someone RSVP for the event

The task doesn’t end here, now, you need to be notified promptly when someone submits an RSVP response. Thankfully, you can set up email notifications and get notified whenever a response is submitted.

Step 1: Go to the Feedback tab from the top.

Step 2: Click on the three dots icon.

Step 3: Select ‘Receive email notifications for new responses’.

Track your RSVP via Google Forms

There are many ways to check answers in Google Forms. The easiest way is to open Google Forms Dashboard → open RSVP form → tap Feedback → view feedback.

However, Google has also incorporated a very clever feature to help you organize RSVP responses well. In the Feedback section, tap Link to Sheet next to the Google Sheets icon.

Choose to create a new sheet or work with an existing sheet. And so on, all the collected feedback will be organized in a spreadsheet for you to track, share, and plan accordingly.

Frequently Asked Questions Using Google Forms to Answer

1. What are the benefits of using RSVP Google Forms?

First of all, Google Forms is free to use for everyone. Other benefits include easy data collection, customization options, real-time response tracking, etc. However, the most important aspect is that you can manage RSVPs from anywhere with a connection. Internet.

2. Can I limit the number of RSVP responses?

While Google Forms doesn’t offer a built-in feature to limit the number of RSVP responses, you can manually stop accepting responses when a certain number is reached. Go to Feedback tab → turn off Accept feedback.

Plan your event now with Google Forms replies

With proper planning comes a successful event. And in order to plan properly, you must also complete the correct answer. Thankfully, creating an RSVP form using Google Forms is a convenient, easy-to-use, and effective way to gather feedback for your event.

Set up responses for your event using Google Forms and use the answers to plan your event accordingly. So don’t wait any longer, start using Google Forms today and simplify your RSVP management like never before.

Categories: How to
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