Gmail remains the preferred choice of many consumers and small businesses. If you are enabling similar reply emails, you need to create an email template to save a lot of time. Here’s how you can create an email template in Gmail.
Email templates are quite useful in Gmail. You no longer need to enter generic messages. You can select a relevant email template from the compose menu and make relevant changes based on the context.
Email templates are perfect for HR staff, customer representatives, and anyone else who is tired of typing the same email. First, you need to enable templates from the Settings menu.
Activate templates from Gmail
By default, Gmail disables template functionality for users. You need to enable it, and then it will appear for you.
Step 1: Go to Gmail on the web.
Step 2: Click on the Settings icon in the upper right corner.
Step 3: Open View all settings.
Step 4: Click on the Advanced tab from the tab above.
Step 5: Enable the Template option.
Step 6: Scroll down and select Save Changes.
You’re ready to use a template in Gmail. Let’s create one. Shall we?
Create templates in Gmail
Now that you’ve enabled templates in Gmail, it’s time to create one. Follow the steps below.
Step 1: From the main Gmail screen, click the compose message menu in the upper left corner.
Step 2: It will open a similar Gmail compose screen at the bottom.
Step 3: Type a draft or general answer and instead of sending it click the three-dot menu at the bottom.
Step 4: Open the Template menu.
Step 5: Select ‘Save Draft as Template’.
Step 6: Click ‘Save as New Template’ from the following menu.
Step 7: Give the template a name and press the Save button at the bottom.
You have successfully saved the template in Gmail. Now it’s time to use the app.
Using Templates in Gmail
Now that you’ve created the templates in Gmail, it’s time to see them in action. You can create as many email templates as you want and use them depending on the situation. Here’s how you can use templates in Gmail.
Step 1: Click on compose mail from Gmail.
Step 2: It will open the compose menu in Gmail.
Step 3: Instead of manually entering a message, you can click on the three-dot menu and open Templates.
Step 4: From the Insert Template menu, select a relevant template that you want to use with the email.
Step 5: You’ll see the saved message in Gmail’s compose menu.
You can change the time, location and other details. If the email template already has an additional signature, you need to remove it to avoid duplication before sending the email.
How to delete a template in Gmail
If you no longer need a Gmail template, you can easily remove it from your Gmail account. Here’s how you can delete a template in Gmail.
Step 1: From Gmail to the homepage, select the compose menu at the top.
Step 2: Click the three-dot menu and click Templates.
Step 3: Select a template that you want to delete.
Step 4: You will see the option to delete the template. Use it and you won’t see it from Gmail.
Disable Templates in Gmail
Enabling templates won’t affect your Gmail experience. For some reason, if you don’t want to use the templates after a while, you can easily turn off this option from the Gmail settings menu.
Step 1: Click the Settings icon from the Gmail homepage and open View all Settings.
Step 2: Go to Advanced Options.
Step 3: Click disable from the Advanced menu.
Step 4: Scroll to the bottom and press the Save Changes button.
Return to the Gmail home page and you will no longer see Templates from Gmail composing.
Can I use Gmail templates on mobile devices
Similar to Gmail signatures, the templates you create on the Gmail web stay in your Gmail account. You won’t be able to use the same Gmail templates on mobile apps. You also can’t create or manage templates from Gmail for mobile.
Start using Templates in Gmail
Gmail templates are a must-have for proficient users. You can create as many templates as you want and start replying to messages in style. Don’t go too far. Otherwise, you will be confused about which template to use in a particular situation. How do you plan to use templates in Gmail? Share your thoughts in the comments below.
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