Microsoft Outlook is a popular email client that lets you manage your email, calendar, and tasks. If you take a lot of business or personal trips, updating your time zone settings is necessary to avoid confusion and missed appointments. This article will show you how to change the time zone in Outlook on the web and desktop app.
It’s important to know that when you change your time zone to one that follows daylight saving time, the clock will automatically be adjusted to daylight saving time. That said, we’ve covered all the possible ways to change Outlook’s time zone settings on web and desktop. Let’s get started.
Note:
- As of this writing, there is no option to change or add a second time zone in Outlook for Android or iOS.
- Additionally, some time zones may not automatically make daylight saving adjustments.
How to change your time zone in Outlook Web
Changing the current time zone in Outlook Web is easy. When you change or add a time zone, it will be updated to reflect the new time zone. Follow the steps below to do that.
Step 1: Open Outlook in your favorite web browser.
Step 2: Click the Settings icon (gear) in the top right corner.
Step 3: From the drop-down menu, click ‘View all Outlook settings.’
Step 4: In Settings, go to Calendar and select View.
Step 5: In the right pane, click the V icon (arrow) under ‘Show my calendar in time zone’.
Step 6: Select your new time zone from the list of time zones.
Note: If you want Outlook to prompt you for the time zone, check the box that says ‘As I move through time zones, ask me if I want to update my time zone’.
Step 7: Finally, click Save.
Step 8: Outlook will ask if you want to update the meeting time to the new time zone. Click ‘Yes, update.’
That’s it. You have successfully changed the time zone and updated it to the current time zone. If you’re not an Outlook web user and want to do it on the Outlook desktop app, move on to the next method.
Also read: How to make Microsoft Outlook read emails aloud.
Change your time zone in Outlook Desktop App
Just like in Outlook for Web, changing your time zone in the Outlook desktop app is simple. Furthermore, the steps are more or less the same. Follow up.
Step 1: Open Outlook on your Windows or Mac computer and go to File.
Note: On a Mac, click Outlook at the top and from the drop-down menu, select Settings.
Step 2: In the bottom left corner, click Options. It will open the Outlook Options window.
Step 3: From the left pane, go to Calendar.
Note: On a Mac, under Quick Options, choose Calendar.
Step 4: In the right pane, under Time Zones section, click the V icon (arrow) right next to Time Zone and select a time zone from the list.
Step 5: Finally click OK to save the changes.
Your go. Your Outlook time zone has now been updated to the new time zone without any issues. If you don’t want to change it but want to add a second time zone to your Outlook, move on to the next method.
How to add a second time zone in Outlook
Adding a second time zone can be important if your local time is different from your business hours. Add a second time zone or, for that matter, a third time zone just to show the time bar in the calendar view. It does not affect or change the stored items in any way.
The steps are different for web apps and desktop apps. Let’s look at both.
On the Outlook web app
Step 1: Open Outlook in your favorite web browser.
Step 2: Tap the gear icon in the top right corner.
Step 3: From the drop-down menu, click ‘View all Outlook settings.’
Step 4: In Settings, go to Calendar and select View.
Step 5: In the right pane, scroll down to Time zone and click ‘Add time zone’.
Step 6: In the new ‘Other time zone’ subsection, enter the name of the city where you want to add the time zone.
Note: You can add multiple time zones.
Step 7: Finally, click Save.
Note: If you want Outlook to prompt you for the time zone, check the box that says ‘As I move through time zones, ask me if I want to update my time zone’.
That’s it. You have added a second time zone to Outlook easily. To remove the time zone from Outlook, click the Remove button.
On Outlook desktop app
Unlike the Outlook web app, the Outlook desktop app only allows you to add two time zones. If you’re using the latest version of Outlook for Microsoft 365, you can add three versions. Follow the steps below.
Step 1: Open Outlook on your Windows or Mac computer and go to File.
Step 2: In the bottom left corner, click Options. It will open the Outlook Options window.
Step 3: From the left pane, go to Calendar.
Step 4: Scroll down to Time zone and select ‘Show second time zone’ under Default time zone.
Step 5: Now click on the V icon (arrow) next to Time Zone and select your zone from the list.
Note: You can add a third time zone in Outlook.
Step 6: Finally click OK to save the changes.
Your go. You have added a second time zone to Outlook easily. If you want to change or swap the position of the displayed time zone, click the ‘Swap time zone’ button to change it quickly.
Otherwise, if you want to remove the time zone from the list, you can simply uncheck the ‘show second time zone’ or ‘show third time zone’ option. If you have any further questions, see the next section.
FAQ about Changing Time Zone in Outlook
1. How many time zones can you set in Outlook?
In Outlook web and desktop, you can conveniently set multiple time zones. Outlook desktop lets you set up to three time zones, while Outlook web lets you add more than three time zones. It helps you schedule meetings or appointments across different time zones.
2. What time zone does Outlook use?
Outlook uses the time zone setting of the device or computer it is installed on as the default time zone. Outlook appointments and meetings may be affected if the computer’s time zone is incorrect. To avoid any confusion or scheduling errors, make sure that your computer’s time zone is set correctly.
Set your active zone
You now know how to change the time zone in Outlook, so make the necessary changes to avoid any confusion or mistakes when scheduling an appointment or meeting. This will help you stay organized and efficient. You may also want to read how to auto CC or BCC in Outlook.
Categories: How to
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