When you are working at the office, anyone can check your fitness and see if you are free. But what about virtual workspaces? Software solutions like Microsoft Teams and Slack allow you to set your status so your colleagues can know about your availability. Here’s how you can change the status in Microsoft Teams.
Making it available during business hours gives others a clear idea of how to interact with you. The ability to change the state of Microsoft Teams is available on both desktop and mobile devices. We will include them in the article. But first, we’ll start with Microsoft Teams’ Windows and Mac apps.
Microsoft Teams application on computer
It’s pretty easy to change the status in Microsoft Teams. Follow the steps below to learn how to change status in Microsoft Teams and what options are available to use as Teams status.
Step 1: Open Microsoft Teams on Windows or Mac.
Step 2: Click on the Account menu in the upper right corner.
Step 3: You will see your name along with your profile picture. Glance below and check your current status.
Step 4: Click on your current state and it will open the context menu to change the Group status. Let’s examine them in detail.
Available: Marked with a green check mark, it’s the default Teams state when you sign in to the app. Availability means that the person is not in the meeting or call and the desktop application is currently active. After you switch to the mobile app or put the device to sleep, the status changes to Out of Teams.
Busy: As soon as you find yourself busy in a call or meeting, Teams will change the status to Busy showing a red circle. You’ll still get a notification if someone messages you.
Do Not Disturb: Be careful when using Do Not Disturb in Teams. For the first time, Microsoft will never automatically change the state when you are in DND mode. It will block all messages and notifications until you change the DND status in Teams.
Come back now: Shown as a yellow mark, Come back now indicates that you’re temporarily away from your desk and you’ll be ready to reply in a few minutes.
Appear elsewhere: Appearing elsewhere means you’re not actively focusing on the Teams app. Maybe the app is open in the background and you’re busy doing other things on your computer. You will continue to receive messages.
This is useful when you are studying or giving a presentation and don’t want colleagues to disturb you during these hours.
Appear offline: If you’re not signed in to the Teams desktop app, the app will show Appear Offline status. It turns out that you are not working as of now. You will receive all Team messages during this time.
Now that you know what each Group status means, you can choose a relevant one based on your conditions and preferences.
Microsoft has added another neat function that automates your status in the Teams software. Here’s how you can use it.
Step 1: Open the Teams app on Windows or Mac, click the Profile menu at the top.
Step 2: Tap your current status and select Duration.
Step 3: Select the status and set the duration for the status.
You may not be available for a week. You can select Do Not Disturb and set This week from Reset the following state menu. Or maybe you’re out for an hour for lunch. Use the Duration and status automation menu.
When the duration ends, Teams will reset the status to Ready.
Microsoft Team Status Shortcut
You can also use quick keyboard shortcuts to set statuses in Microsoft Teams. Just press Command + E (on Mac) or Ctrl + E (on Windows) and access the search box at the top. Now use the following commands to set the status in Teams.
- /available: Change your status to Available
- /busy: Set your status to Busy
- /dnd: Enable Do Not Disturb status
- /brb: Change your status to Back Now
- /away: Set your status to Away
- /offline: Set your status to Appear Offline
Microsoft Teams mobile app
If you’re on the go and forgot to change your status from the Teams desktop app, you can do so using the Teams mobile app.
Step 1: Open Microsoft Teams on iPhone or Android.
Step 2: Tap the profile icon at the top.
Step 3: Tap a status and select a new status from the drop-down menu.
Set the correct status
If you are busy or away from home when setting up work from home, you should always set the status accordingly. After all, you don’t want to be bombarded with tons of Teams messages when you’re busy with other things.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
