Google Docs is a great way to share information with associates or anyone in general. While sharing is great, another feature that you should implement when two or more people work together is notifications when changes are made. With Google Docs, you can set up alert notifications when a spreadsheet is changed. There are several options for how to do this, so take a look below and start sharing your Google Docs.
How to share a Google Docs spreadsheet
Because most Google Docs users will first share documents and then use notification rules to email them about the changes made, we’ll first list how to share documents. data on Google Docs.
Look at the top right of the document to find the button named Share. If you hover over it, it will specify the share status, which is Just for me by default, that is, it is not shared with anyone.
Click here Share to open the share dialog with others.
If you still have the default name of the untitled document, you’ll be prompted to change the name before sharing.
Look down Who has access? and you’ll find anyone with whom you share the document. Because the default is no sharing, you will be the only one listed here.
Click Change next to the Private part. This Sharing settings window is to specify how the sharing should take place.
Public on the web: The document can be found in search engines and anyone can open and access it based on Access rule.
Anyone with the link: Only people with the link to the document can access it. Access based on Access rule.
Private: No one can view or change this document other than the owner.
Suppose we choose the second option for Anyone with the link to get access to view the document.
Click Rescue back to normal Sharing settings window. From here you can copy the link to use for sharing or use any of the social share buttons below the link.
Alternatively, instead of using the options above, you can email someone a document right from Sharing settings window.
At the bottom, enter an email in Invite everyone and specify the access type on the right.
Now that we’ve shared the file, let’s see how to enable notifications to know when a user has made a change.
Enable notifications for Google Spreadsheets
Important Note: This feature is only available in Google Docs spreadsheets and not in documents and slides.
Towards Tools -> Notification Rules.
This will open Set notification rules window. Here, we’ll make all the necessary changes to email notifications.
Select any of the options for what events need to happen in order to receive notifications. Example: choose Any changes are made to send an email when anything on the spreadsheet is changed. Alternatively, select individual cells or another option from this list.
Finally, choose when to send the email below. Below Notify me withchoose to receive a notification email that will be sent once a day with information about the changes, or choose Email – instant to receive notifications as soon as changes are made.
Note: Email notifications are only sent to the address associated with the Google Docs account. No additional addresses can be included in the notification email.
Click Rescue to ensure all changes are submitted.
Conclusion
Sharing spreadsheets with colleagues is a great idea for collaboration. That’s when the changes are made, you’ll most likely need to retest and review them. Easily set up email notifications on shared spreadsheets using Google Docs.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
