PDF is one of the most popular and preferred file formats for presenting or sending documents. Regardless of your operating device or software, most users can access the contents of a PDF. Nowadays, you don’t necessarily need a PDF reader to access PDF. You can review the contents of a PDF using a web browser or certain applications (e.g. Google Docs, Microsoft Word).
Because of PDF’s easy accessibility, it’s becoming increasingly important to ensure that your files don’t fall into the wrong hands. One of the ways to do so is to encrypt it or use password protection. You don’t need to use third-party apps from unknown sources to protect your PDF files. If you have Microsoft Word on your PC, you can create your PDF on the app and password protect it on it. Here are the two best ways to do so:
How to use the Save As feature on Word to protect your PDF files
When working with Word, you need to use the Save feature to ensure that any changes to the document are saved. The Save As feature also ensures you can save changes to your document. At the same time, you can also use the Save As feature to convert your Word file to PDF and encrypt it. Here’s how to do so:
Step 1: On your PC, search for the Microsoft Word app by clicking the Start menu.
Step 2: Click on the Microsoft Word application to open it.
Step 3: From the Ribbon, click the File tab.
Step 4: On the sidebar, click New to create a new Word document, or click Open to launch an existing document.
Step 5: After making the relevant inputs on the Word canvas, click the File tab again.
Step 6: On the sidebar, click Save As.
Step 7: Select the PC location where you want to save the document and this will launch the Save As dialog box.
Step 8: On the Save As dialog, provide your File Name.
Step 9: Click on the drop-down menu next to the ‘Save As’ option.
Step 10: Select PDF from the options.
Step 11: Click the Options button on the dialog box.
Step 12: In PDF options, check the box next to Encrypt Document with Password.
Step 13: Click OK to save your changes and launch the Encrypt PDF Document dialog box.
Step 14: Enter your preferred password according to the instructions provided and click OK.
Step 15: Click Save on the Save As dialog box to record all your changes.
After saving the document, you will see a pop-up asking you to enter a password for the PDF file. You will need to provide a password before you can preview the contents of the PDF file.
How to use the export feature on Word to protect your PDF files
Another feature on Microsoft Word that you can use to create and protect PDF files is Export. Here’s how to do so:
Step 1: On your PC, search for the Microsoft Word app by clicking the Start menu.
Step 2: Click on the Microsoft Word application to open it.
Step 3: From the Ribbon, click the File tab.
Step 4: On the sidebar, click New to create a new Word document, or click Open to launch an existing document.
Step 5: After making the relevant inputs on the Word canvas, click the File tab again.
Step 6: On the sidebar, click Export.
Step 7: Select Create PDF/XPS Document, this will launch the Publish as PDF or XPS dialog box.
Step 8: Select the PC location where you want to save the document.
Step 9: On the dialog, provide your File Name.
Step 10: Click the Options button on the dialog box.
Step 11: In PDF options, check the box next to Encrypt Document with Password.
Step 12: Click OK to save your changes and launch the Encrypt PDF Document dialog box.
Step 13: Enter your preferred password according to the instructions provided and click OK.
Step 14: Click Publish on the dialog box to record all your changes.
Add a password to a Word file
It is not recommended to convert password protected Word files to PDF. This is because the converted file will no longer feature encryption. As such, you will have to re-encode the converted PDF file.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
