What is a record of transmission of information, data, surveying and cartographic products? Examples of records of information, data, surveying and cartographic products? Guidelines for drafting the mode of transmission of information, data, surveys and cartographic products? What are some provisions of the law on information, data, surveying and cartographic products?
Surveying and cartographic work in Vietnam has a long historical tradition and is of great significance. Surveying and mapping are basic survey activities as a foundation for common use, serving the public interest, managed, invested and implemented by the State. The transmission of information, data, surveying and mapping products is also very interested and has its own prescribed form of minutes. The following article will help readers learn about the form of minutes of information transmission, data, surveying and mapping products and detailed drafting instructions.
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1. What is a record of transmission of information, data, surveying and cartographic products?
Geography and cartography are measurements of geographical features; construction and operation of surveying infrastructure works, geographic database; surveying and cartography, manufacturing other surveying and cartographic products. Surveying and cartography includes basic surveying and cartography and specialized surveying and cartography. Model of the process of transmission of information, data, surveying and cartographic products issued by competent state agencies in order to improve the effectiveness and efficiency of state management of surveying and cartography, promoting development develop the national geospatial data infrastructure.
Basic geodetic and cartographic information, data, and data form the basis for the development of specialized cartographic and surveying products.
The form of minutes of communication and receipt of information, data, surveying and cartographic products is a form of minutes made to record the transmission and reception of information, data, surveying and cartographic products. The form clearly states the sender, receiver, data information, product, etc. The form is issued according to Decree 27/2019/ND-CP of the Government.
2. Form of minutes of transmission of information, data, surveying and cartographic products:
SOCIALIST REPUBLIC OF VIETNAM
Independence-Freedom-Happiness
—————
INFORMATION, DATA, MEUROPRODUCT, AND MAP MINING PROTOCES
Today, day…month………
At: …… (head office of the receiving unit), we include: ……
SENDER:
Representative is Mr. (Mrs.):,,,,,,
Position:,,,,
RECEIVED PARTY:
Representative is Mr. (Mrs.):,,,,
Position:,,,,
Delivery and receipt of information, data, measurement products and maps of the project (project)……., specifically as follows:
STT | List of information, data, products | Lesson | Quantitative | Note |
This minutes is made in 04 copies, each party keeps 02 copies, with the same value.
PARITES REPRESENTATIVE
(Title, signature, full name, stamp)
REPRESENTATIVE OF THE WOMEN
(Title, signature, full name, stamp)
3. Guidelines for drafting the outline of information, data, surveying and mapping products:
– Position:
+ Fill in all information including National title, slogan.
+ The specific name of the minutes is the agreement to transfer information, data, measurement products and maps.
+ Information related to the time and place of making the minutes.
– Main content of the protocol:
+ Basic information of the sender.
+ Basic information of the recipient.
+ Content of delivery of information, data, measurement products and maps.
– The last part of the minutes:
+ The minutes are made in 04 copies, each party keeps 02 copies with the same legal value.
+ Sign and clearly write the name of the transferor’s representative.
+ Sign and write the full name of the representative of the receiving party.
4. Some legal provisions on information, data, surveying and cartographic products:
Store information, data, surveying and cartographic products according to the provisions of Article 18 of Decree 27/2019/ND-CP guiding the Law on Geography and Maps (effective from May 1, 2019). , whereby:
“First. Information, data, surveying and mapping products made with the state budget must be transferred by the project or work investor for archiving according to regulations. The time limit for transfer shall not exceed 30 days. days from the date the information, data, measurement products are transferred and the map is accepted by the investor.
2. Information, data and products of basic surveying and cartographic activities shall be transferred with 01 digital data series and 01 set of originals printed on paper for preservation at a specialized management agency in charge of surveying and mapping. map of the Ministry of Natural Resources and Environment. include:
a) Scheme, project, technical design – cost estimate; the final report on completion of the scheme, project, technical design – cost estimate;
b) Information and data about the national geodetic point base system, the national geodetic network, including network diagram, point notes, measurement book, correction results, communication minutes, minutes measuring landmarks in the field;
c) Aeronautical image data, remote sensing image data serving basic surveying and mapping activities, including original image data, image location data, processed image data;
dd) National geographic background data includes national geographic background data with metadata, elevation data, and image reference depth data;
dd) National topographic map data and products, including the original national topographic map in digital form with the map curriculum vitae and published map products;
dd) Data, surveying products and maps on national borders, including the Border Planning Treaty together with the border planning map, the Protocol on the demarcation and marking of landmarks on the lands associated with the Treaty. border planning. demarcation dossiers planting landmarks; Agreement on the delimitation of maritime boundaries; set of standard maps of national borders;
g) Data, measurement products and maps of administrative boundaries, including files enclosed with maps of administrative boundaries at all levels;
h) Data and list of place names, including list of place names in digital form and in hard copy;
i) Information, data and other products according to schemes, projects, technical designs – cost estimates of basic investigation and maps approved by competent authorities.
3. Information, data and products of specialized surveying and cartographic activities shall be transferred for preservation at the state management agency in charge of specialized surveying and cartography under the Ministry of Natural Resources and Environment, including: :
a) Information, data and products for the establishment of administrative maps, including information and data for the establishment of administrative maps of Vietnam, administrative maps of provinces, and administrative maps of districts;
b) Information and data related to topography, hydrology, traffic, population, vegetation, and place names are updated by ministries, ministerial-level agencies, and provincial-level People’s Committees during the process. using national geographic background data, national topographic maps. .
4. The list of basic information, data, measurement products and maps to be submitted to the specialized agency on natural resources and environment under the provincial People’s Committee, including the list specified at Point a. Points a, c, d. , dd and i, Clause 2 of this Article are under the management competence of the People’s Committee of the province.
5. The list of specialized information, data, surveying and cartographic products, shall be transferred to archive at the Archives of agencies and organizations under ministries, ministerial-level agencies, government-attached agencies, and the People’s Committees of Vietnam. provincial people according to regulations. of ministers, heads of ministerial-level agencies, heads of government-attached agencies, and chairmen of provincial-level People’s Committees.
6. Information, data and products that are transferred and preserved must be certified by the head of the investment agency, the head of the construction unit or the contractor, the head of the product quality assessment unit and other agencies. other competent authorities in accordance with relevant laws. sign and seal for confirmation.
7. The transfer of information, data, surveying and mapping products into storage is regulated as follows:
a) The transferring agency or organization must notify the archiving agency or organization of the transfer of information, data, surveying and cartographic products;
b) Within 02 working days from the date of receipt of the notice, the archiving agency or organization must receive and make a transfer record using Form No. 06, Appendix I issued with this Decree.
8. Archiving agencies and organizations shall have to organize the preservation of information, data, surveying and cartographic products according to the provisions of law on archiving and ensure appropriate facilities. , storage equipment, safe storage, convenient for operation and use.
9. Information, basic data, measurement products and maps are stored in history, including the data specified at points b, d, dd, e, g and point h, Clause 2 of this Article. ; Information, data, special surveys and cartographic products are stored historically in accordance with relevant laws.
10. Information, data, surveying and cartographic products that are public property of the Archives must be destroyed when they have been kept for at least 10 years and replaced with new information, data and products that no longer exist. use value. .
The destruction of information, data, surveying and cartographic products is specified in Article 18 of Decree 27/2019/ND-CP guiding the Law on Surveying and Cartography (effective from May 1, 2019). ), whereby:
“1. The destruction of information, data, surveying and cartographic products belonging to the archives of the agency is regulated as follows:
a) Every year, agencies and organizations that keep information, data, surveying and mapping products make a list of information, data and products that are no longer usable, and request destruction and send them to the management agency. immediate superior (department màn chơi, expert rank or equivalent);
b) The immediate superior administrative agency shall make a report, summarize the list of expired information, data and products and send it to the governing body (Ministry, ministerial-level agency, Governmental agency, Commission). ban). Commission) request destruction;
c) After obtaining approval from the governing body (Ministry, ministerial-level agency, Governmental agency, provincial-level People’s Committee) on destruction of information, data and measurement products; and maps, administrative agencies at departmental, departmental and equivalent levels. All levels set up councils to destroy information, data, surveying and cartographic products.
2. Dossiers for destruction of expired information, data, surveying and mapping products include:
a) A written request for destruction of invalid documents from the archiving agency or organization;
b) A written request for destruction of information, data and products that are no longer valid for use by the department, department or equivalent administrative agency;
c) The council’s written approval of the destruction;
d) Decide on the establishment of the Council for destruction of information, data, surveying and cartographic products;
dd) Minutes of appraisal of information, data, surveying and cartographic products of the Council for destruction of information, data, surveying and cartographic products;
dd) A written request for appraisal from the agency managing invalid information, data, geodesic products and maps and sent to the state management agency for archiving at the same màn chơi for information appraisal; data, surveying products and maps are too old to be destroyed in accordance with the law on archiving;
g) Appraisal documents of the state management agency in charge of making dossiers;
h) Decision on destruction of valuable information, data, surveying and cartographic products, issued by management agencies at departmental, departmental and equivalent levels;
i) Procedures for transferring information, data, surveying and cartographic products for destruction;
k) The process of destroying information, data, surveying and mapping products has expired.”
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