Google Docs automatically saves previous versions of a document as you work on it. You can view, restore, rename, or delete older versions of Google Docs documents any time you want. It’s an easy way to keep track of the changes you make to a document.
The version history feature in Google Docs can be useful when you’re collaborating on a document with a group of people. Of course, you can only use this feature if you have Owner or Editor access to the document. In this post, we will show you how to view and manage the version history of a Google Docs document. So let’s get straight to it.
How to view version history in Google Docs
Viewing the version history of a Google Docs document is relatively straightforward. There are a few ways to access it. This is both.
Step 1: Visit the Google Docs page in a web browser, sign in with your Google Account details, and open the document for which you want to view the version history.
Step 2: Click the File menu in the top left corner, select Version History from the context menu, and select ‘View version history’ from the submenu.
Alternatively, if you prefer to use keyboard shortcuts, you can press Ctrl + Alt + Shift + H (on Windows) or Command + Option + Shift + H (on macOS) to quickly access the version history of a document in Google Docs.
In the Version History panel on the right, you’ll see the different versions of the document along with the date, time, and author’s name.
You can click on an older version to preview it. Google Docs will display the differences between the current version and the older version as highlighted and strikethrough text.
How to restore previous versions of a Google Docs document
In addition to reviewing the version history of a Google Docs document, you can also revert to an earlier version of the document. So, if another collaborator makes any inappropriate changes, you can use this feature to revert to the previous version.
To restore a previous version of a Google Docs document, follow these steps:
Step 1: Launch the Google Docs page in a web browser and open your Google Docs document.
Step 2: Click the File menu in the top left corner, go to Version History and select View Version History.
Step 3: Locate the version you want to revert. Click the three-dot menu icon next to it and select Restore this version.
Step 4: Click Restore to confirm.
How to name a document version in Google Docs
By default, Google Docs assigns a name with a timestamp to each document version, which can make it difficult to find a specific version among so many edits. Thankfully, Google Docs gives you the option to rename versions of documents.
To assign a name to the document version in Google Docs, click the File menu at the top. Go to Version History and select Name Current Version from the submenu.
Enter a descriptive name for the document version in the text field and press Save.
If you’re trying to rename an older version of a Google Docs document, press Ctrl + Alt + Shift + H (on Windows) or Command + Option + Shift + H (on macOS) to access the version history.
Locate an older version that you want to rename. Click the three-dot menu icon next to it and select Name this instance from the resulting menu.
Type a new name for the version and press Enter to save the changes.
How to clear version history in Google Docs
Google Docs doesn’t allow you to delete specific versions of a document. So, if you’re looking to delete the version history of a Google Docs document, you need to make a new copy of the document and then delete the original. Here’s how you can go about it.
Step 1: Visit the Google Docs page in a web browser, sign in with your Google Account details, and open the document for which you want to view the version history.
Step 2: Click the File menu in the top left corner and select Make a copy.
Step 3: Enter a new name for your document and specify where you want to save it on Google Drive.
Step 4: Tick the checkboxes if you want to share the document with the same people or copy comments and suggestions. Then, click the Make a copy button.
After creating a new copy, you can delete the original document if you wish.
Don’t lose track of your edits
With Google Docs, you don’t have to make multiple copies of a document to save previous drafts. Instead, you can use the version history feature to easily view and restore older versions of a document.
While we only discuss Google Docs in this post, the version history feature is also available in Google Sheets and Slides.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
