When working collaboratively, Google Docs shines with comprehensive sharing tools that let you easily share your documents with others. But what happens when you no longer want to share documents with others? Is there a way to stop sharing a Google Doc? Read to find out.
When you share any Google Doc, you can manually add people to it or share it in bulk using a document link. This means that when you eventually want to stop sharing in Google Docs, you’ll need to make sure that both link sharing and email sharing access are revoked. Show you how to do it on mobile as well as desktop.
Note: Make sure you’re signed in to your Google account before continuing.
How to stop sharing in Google Docs on desktop
To stop sharing a document in Google Docs using the desktop, you need to make sure that people who have a link to the document or have been previously added to the document can no longer access it. Here’s how to do it.
1. Turn off link sharing
By turning off link sharing, you’re removing access from anyone who has the link but hasn’t been specifically added to the document. Follow the steps below to do that.
Step 1: Open Google Docs and click on the relevant document.
Step 2: In the upper right corner, click Share.
Step 3: Then, click on the General Access drop-down menu and change it to Restricted.
Step 4: Click Done.
This will disable link sharing access for your Google Docs file.
2. Limit email sharing
After revoking link sharing access, it’s time to remove each person from Google Docs. This will ensure that no one, regardless of whether they have a Document link or not, will not be able to access the document. This is the way.
Step 1: Open the relevant document in Google Docs.
Step 2: Then, click Share. This will open the Share menu.
Step 3: Here, find the person you want to revoke access and click on the drop-down menu.
Step 4: Click Remove access.
Tip: You can also repeat this step to remove access for any other people added to your document.
Step 5: After deleting all relevant people, click Save.
This will save your settings and remove access from Google Docs.
Remove access from Google Docs with the mobile app
Similar to removing access with a web browser, you can use Google Docs’ Android and iOS apps to change permissions and remove someone’s access. Follow the steps below to revoke access to link sharing and remove someone from Google Docs.
1. Revoke link sharing
Step 1: Open the document with the Google Docs mobile app.
Step 2: Click the share icon.
Step 3: Then, tap the three-dot icon in the top right corner.
Step 4: Click Manage access.
Step 5: Go to the General Access section and tap on ‘Anyone with the link’.
Step 6: Again, tap on ‘Anyone with the link’. This will open the link sharing settings.
Step 7: Here, select Restrictions.
This will remove access from Google Docs by disabling link sharing.
2. Turn off email sharing
Once link sharing has been disabled, it’s time to revoke email sharing to make sure no one can access the document. Here’s how to do it.
Step 1: Open the Google Docs mobile app and tap the relevant document.
Step 2: Then, tap the share icon.
Step 3: Here, click on the three dots icon in the top right corner.
Step 4: Then, select Manage access.
Step 5: Tap the person you want to remove from the document.
Step 6: Select Delete.
This will remove the person from the document. Repeat the steps above if you want to remove the other person from Google Docs.
All Google Docs files have a small share icon on them once they’re shared. Finding this icon is a surefire way to find all current shared Google Docs files. This is the way.
Step 1: Open Google Docs and scroll through the documents to check the share icon.
This will show you all the documents that are currently being shared. Alternatively, you can also use the search bar in Google Drive to find shared documents. Use this feature if you know the names or email IDs of individuals with whom you have previously shared your Document.
Step 1: Open Google Drive.
Step 2: Then, click the ‘Show search options’ icon in the search bar.
Step 3: Here, click the Type drop-down menu and select Document.
Step 4: Then, scroll down and click on the Shared to search bar.
Step 5: Add the relevant name or email ID and click Search.
Google Drive will then search and display all files that match the search criteria. After the search is done, you can proceed to remove access from Google Docs using the steps above.
Tip: You can also add the above documents to a file and then use the steps below to unshare in bulk in Google Docs.
While the steps above are effective in removing access from Google Docs, they can take a while if you have a large number of documents that you want to stop sharing. So, to make this process easier, follow the steps below to cancel bulk sharing in Google Docs.
Step 1: Open Google Drive and go to the folder where all the documents are saved.
Step 2: Then, press Command + A (macOS) or Control + A (Windows) to select all files at once.
Step 3: Once selected, right click on any Document and click Share. This will open the Share window.
Step 4: Click the link sharing drop-down menu and change it to Restricted. This will ensure that link sharing access is removed from all selected Google Docs.
Step 5: Then, to remove someone from Google Docs, click the drop-down in front of the people involved.
Step 6: Click on Remove access. Repeat these steps to remove sharing access for other individuals on this list.
Step 7: Then, click Save.
This will cancel bulk sharing of Google Docs.
1. Is it possible to share a Document that has not been shared before?
Yes, you can enable email or link sharing to re-share documents in Google Docs.
2. Are there any add-ons available to manage sharing access on Google Docs?
Yes, you can use add-ons like Filewatch to organize your documents and see which documents have been shared before. Then, if required, use the steps outlined above to stop sharing the Shared Document.
Stop sharing Google Docs
So here are all the ways you can unshare Google Docs using desktop and mobile apps. We hope that this article has made your Google Docs experience better. Check out our other articles on how to add hyperlinks in Google Docs and organize your documents.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
