At the office, sometimes we need to create a
shared documents
means a document used by many people. In this case, it is obvious that privileged people will make changes to the document; and sometimes make changes that other people can’t imagine.
Therefore, you should keep track of the edits made to the shared document. The basic way to do this is to add comments after you make changes, or notify collaborators after you make edits. But that is not always convenient, especially if the document is a large document. Luckily, MS Word has you covered here.
MS Word provides two great tools called Comments and Track Changes below Review navigation. Although I see very few people using them, those who have used them know how easy things can be once you get the hang of these two great features. And today we will teach you the basics of practicing them.
Using Comments in MS Word
This feature helps you to let other users (who have access to the document) your feedback or suggestions about certain content. For example, select some text (like I’m doing on my post) and press New comment icon. Notice the label (s1) and the corresponding comment added to it in the left pane.
Now, when other users open the document, they can view comments, accept your feedback, or leave comments of their own. From the ribbon tools, you can Delete comment or even jump to Before after comment.
Use Track Changes in MS Word to Track Document Edits
As the name suggests, this suite helps you keep track of the changes being made to the document. The moment you hit Track changes, anything you type new will appear in red and underlined. And whatever you delete hit through (like this) instead of being deleted.
The vertical line on the left extends the entire length containing any changes. Along with this Review pane (can be brought up from the ribbon) will show details of the changes made. This way, the owner will have a thorough knowledge of the edits that have been made to the document.
These changes can now be accepted or rejected by selecting the right-click option.
Alternatively, you can choose to view revisions in a bubble format (image below) or test different revisions of the document (enable the options on the dropdown that says Mark last impression; shown in the first image).
There are many other color and format changes you can follow. And I’m sure you’ll explore those options once you master the basics.
Conclusion
The purpose of this article is to give you the basics to get you started with these two great tools in MS Word. If you’ve used them before, you might want to share some of the tricks and tips you know with our other readers. For those just getting started, tell us about your experience using it for the first time.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
