Google Drive remains the user’s preferred choice for sending files, media, and documents. Mainly due to cross-platform availability, generous 15GB free space, and seamless sharing experience. When someone sends files through Google Drive, you can access them from the ‘Shared with me’ menu. Here’s how you can save such shared files to your Google Drive account.
Google doesn’t store shared files in your Drive account. It is an intentional act to separate your personal files from those received. You can always move shared files to your Google Drive account or download them for offline use. Check it out in action.
If you want to change a shared file, we recommend that you save or make a copy of it first to your Drive account. If you have edit permission and directly make changes to shared files, those edits affect all collaborators and can cause confusion.
We cover all three platforms here. We’ll start with Google Drive for the web first and move on to the mobile app. Start.
Step 1: Go to Google Drive in a web browser on your computer.
Step 2: Sign in with your Google account details.
Step 3: Click the ‘Shared with me’ tab from the sidebar.
Step 4: Select a file you want to save in your Google Drive account. You can press the Ctrl (Windows) or Command (Mac) key and select some files.
Step 5: Right click on it and select Make a copy.
Step 6: The cloud storage service will make a copy of the files on your Drive home.
Google Drive cannot make copies of folders. You can only make copies of individual files. Drive will rename them ‘Copy of .’ [file name]’ in your account. When you save or copy large videos from the Shared With Me menu to the My Drive menu, the process may take longer, and sometimes, the copying process fails as well.
Please note that copied files will take up space on your Google Drive account. You need to make sure you have enough Google Drive space before you copy shared files. When you complete the steps above, you will be the owner of these copies. You can now make changes to the file (without affecting the original shared file) and share them with others.
We recommend that you check the file size before saving those files.
Step 1: Open Google Drive in your desktop web browser and right-click the shared files in your Drive account.
Step 2: Click View details.
Step 3: You can check the file size, owner, date created, opened and modified the file.
If you want to edit shared files in another program, you need to download them to your PC or Mac. This is also a useful trick for uploading shared Google Drive files to another platform like OneDrive or Box.
Step 1: Open Google Drive on a browser and navigate to the “Shared with me” section in Google Drive.
Step 2: Right-click on the file and select Download.
Google Drive will create and download compressed files on your PC.
The above trick saves files shared on Google Drive to your home. If you want to save them to a specific folder or computer (connected to your Drive account), check the steps below.
Step 1: Open Google Drive in a web browser. Go to the Shared with me section in Google Drive (refer to the steps above).
Step 2: Select multiple files you want to save.
Step 3: Press Shift + Z key combination.
Step 4: Select My Drive or Computer and Drive will create shortcuts for the files.
Google Drive for Android
Here are the steps to save shared files on Google Drive for Android.
Step 1: Launch Google Drive on your Android phone.
Step 2: Select the ‘Shared’ tab at the bottom.
Step 3: Tap the kebab menu (three vertical dots) next to the shared file.
Step 4: Select ‘Make a copy’ to save to your Drive account. You can also select ‘Download’ to save the same content to your phone memory.
Google Drive for iPhone
If you use Google Drive on your iPhone, you can’t download shared files on your phone. You can only make one copy to your account.
Step 1: Open the Google Drive app on your iPhone.
Step 2: Tap the ‘Shared’ tab at the bottom.
Step 3: Tap the More menu next to the file and select ‘Make a copy.’
You can also send a copy of the file using the default iOS sharing sheet. Select ‘Send a copy’ from the same menu and select a relevant application.
Manage your received Google Drive files like a pro
You don’t need to save every received file to your Google Drive account. It can fill up your Drive space in no time. You can select relevant files and save them to your main Drive, or download them for offline use.
Categories: How to
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