How to Create and Manage Flagged Emails in Microsoft Outlook

When browsing your Outlook emails, you must take note of those that require an immediate or delayed response. For emails that require an immediate response, you can attend to them by clicking the Reply button and get them out of the way. However, it can be easy to forget about emails that require a delayed response unless extra care is taken.

One way to ensure you remember to get back to a pending email is by flagging it. The flag serves as a visual reminder of a pending action on an email. Read below on the various ways you can create and manage flagged emails in Microsoft Outlook.

How to Flag a Microsoft Outlook Email

Flagging an email in Microsoft Outlook is relatively easy. All you have to do is watch out for the flag icon beside your email list. Here’s how to flag an email:

Step 1: Open the Microsoft Outlook app from your PC’s Start menu or Taskbar.

Step 2: In your Inbox, hover your cursor on the email you would like to flag. You should see a flag show up beside the email.

Step 3: Click the flag, and it should turn red.

By default, when you flag an item on Microsoft Outlook, the completion date for follow-up is set to the same day. That is, if you flagged an email on the 30th of January 2024, the completion date set by Outlook will also be the 30th of January 2024. To set a custom completion date, read below.

How to Set a Due Date for a Flagged Email in Microsoft Outlook

When you flag an email in Microsoft Outlook, you can also set a completion date for it. Here’s how to do so:

Step 1: Hover your cursor on the email you would like to flag, or one that has already been flagged.

Step 2: Right-click the flag and select any of the following options as your completion date:

• Today
• Tomorrow
• This Week
• Next Week
• No Date
• Custom

Setting a due date for a flagged email does not also double up as a reminder. You need to set up a reminder to ensure you get reminded about a flagged email.

How to Set a Reminder for a Flagged Email in Microsoft Outlook

Here’s how to set a reminder for your flagged emails:

Step 1: Hover your cursor on the email you would like to flag, or one that has already been flagged.

Step 2: Right-click the flag and select Add Reminder. This will launch the Custom dialog box.

Step 3: In the Reminder section, select the date and time for your reminder.

Step 4: Click on the icon beside the time stamp to launch the Reminder Sound dialog box.

Step 5: On the Reminder Sound dialog box, tick the box beside Play this sound.

Step 6: Choose the sound you want to play by clicking the Browse button and selecting it from your file library.

Step 7: Click OK to close the Reminder Sound dialog box.

Step 8: Click OK to close the Custom dialog box and save your changes.

How to Mark a Flagged Email as Complete in Microsoft Outlook

Once you complete the outstanding action on a flagged email, you can mark it as complete. Here’s how to do so:

Step 1: Place your cursor on the flagged email and click the flag to Mark Complete.

Alternatively,

Step 1: Place your cursor on the flagged email and right-click the flag.

Step 2: Select Mark Complete from the options that follow.

How to View All Flagged Emails in Microsoft Outlook

All flagged emails in Microsoft Outlook go to the To-Do Bar. Here’s how you can view the flagged emails in the To-Do Bar:

Step 1: On the Outlook Ribbon, click the View tab.

Step 2: In the Layout group, click the To-Do Bar drop-down.

Step 3: Select Tasks from the drop-down. This will launch the To-Do Bar showing all flagged items.

How to Clear a Flag From an Email in Microsoft Outlook

Here’s how you can clear a flag from an email if you no longer want to follow up on it.

Step 1: Place your cursor on the flagged email and right-click the flag.

Step 2: Select Clear Flag from the options displayed.

How to Create a Folder With Flagged Emails in Microsoft Outlook

In Microsoft Outlook, emails that you flag automatically go to a For Follow Up folder. To access the For Follow Up folder, click on the Folder Pane by the left of the Outlook window. If the folder does not show up or was previously deleted, here’s how to recreate it:

Step 1: On the Outlook Ribbon, click the Folder tab.

Step 2: In the New group, click New Search Folder. This will launch the New Search Folder dialog box.

Step 3: Within the Reading Mail section, select ‘Mail flagged for follow up.’

Step 4: Click OK to create your new folder.

Recovering Deleted Items or Folders in Microsoft Outlook

An accidental click of the Delete icon on your keyboard or beside an email may lead to an important email getting deleted. If you find yourself in such a situation, don’t panic, as you easily recover the email. You can check the Recently Deleted Items or Trash Folders of your Outlook to recover the deleted item. Having said that, we hope this article helped you prioritize your Outlook emails effectively.

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