When you read a book, especially one with many pages, you will usually find a Table of Contents at the beginning or end of the book. The table of contents usually contains a list of words or phrases used throughout the book. It may also contain page numbers where words can be found.
If you are working on a long document, you can create an Index of Words using Microsoft Word. There are two steps involved in creating an Index on Word. First, select the words you want to appear in the Index, then insert them in the Index. Here is how to do so.
How to mark a word as an index entry
Whether you’re just editing your Word document or finished, you’ll need to select the words you want in your Index. Only then can you create an Index. Here’s how to do so:
Step 1: Press the Start button and type from to search for apps.
Step 2: From the results that appear, click on the Microsoft Word application or document to open it.
Step 3: In your Microsoft Word document, highlight the text you want to include in Index.
Step 4: On the Word Ribbon, click the References tab.
Step 5: In the Index group, click the Mark Entries option to launch the Mark Index Entries dialog box.
Step 6: In the Primary Entry Index field, confirm the spelling of your word.
Step 7: If you want when you have component words or words that can be saved as cross-references. For example, a word like Planet can have component words like Jupiter, Earth, and Saturn.
Step 8: If the word feature is in only one page or multiple pages, you can go to the Options field and select the current page or the page range.
Step 9: In the page number format, you can format how the page numbers next to the index words appear. The available options are Bold and Italic.
Step 10: After selecting your Index option, click the Bookmark or Mark All button.
The difference between choosing Mark and Mark All is that Mark only adds one version of the word you’ve highlighted. On the other hand, Mark All will create an index entry for every instance of the selected word in your document.
You can choose to close the Mark Index Entry dialog box or keep the dialog box open and continue to select other text as the index entry. After selecting all the Index entries, follow the steps below to create your Index.
How to create an index
After you have the words you want to feature in your Index, here’s what you need to do.
Step 1: On your Word document, select a spot where you want your list to stand out.
Step 2: On the Ribbon of Word. Click the References tab.
Step 3: In the Index group, click the Insert Index option to launch the Index dialog box.
Step 4: In the Index dialog box, Print Preview will show you how the Index will appear. To change the look and feel of the Index, you can change the Index Type to Run In or Indent.
The Indented option will have the words Your Index with sub-items appear as if they had bullet points. While Run-in will appear like a paragraph with punctuation marks like commas, semicolons, etc., separating words.
Step 5: In the print preview, you can check the box next to the right-aligned page numbers or leave it blank if you don’t want your page numbers to be aligned.
Step 6: In the Print Preview box, you’ll see lines separating your Index words and page numbers. You can change the look of the line or remove it completely by clicking the drop-down next to Tab leader.
Step 7: To change the arrangement of words, click the drop-down menu next to Format.
Step 8: Click OK to save your changes.
After saving your changes, your new Index will appear in the location you selected. When you Mark words as entries to your Index, the Index list will be updated automatically. However, if you want to change the words in the Index, you need to use the Update option.
How to update index
You can always change your index when updating a Word document. Here’s how to do so:
Step 1: Click anywhere on the Index, then right-click.
Step 2: Select Update Field from the options.
Step 3: Move the cursor to where you want to change and update your Index.
Create custom dictionaries in Microsoft Word
If Microsoft Word marks any word you type in red, it’s probably because Word doesn’t have that word in its dictionary. To prevent this, you can create your own custom dictionary and import it into Microsoft Word.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
