Along with features like reading emails aloud and color-coding your emails, Microsoft Outlook also gives you a separate Calendar to manage your habits. You can add important events on specific days and create reminders.
Besides handling things yourself, you can also share reminders and details about other events with your contacts. Create a shared calendar that makes it easier to collaborate with your colleagues. This section will show how to create a shared calendar in Outlook on Desktop and Mobile.
If you want to use Outlook on the web, here’s how to create a shared calendar. These steps apply to Mac and Windows users.
Step 1: Open a browser on your computer and access outlook.com.
Step 2: Sign in to your Microsoft account.
Step 3: Once your Outlook email account page appears, click the Calendar icon in the top left corner.
Step 4: Once Calendar appears on your screen, click Share in the upper right corner.
Step 5: On the Sharing and Permissions window, enter the email address of the contact you want to share your calendar with.
Step 6: Then, click the drop-down menu to select a sharing option. Then click Share.
Your Outlook calendar is shared on the email address.
Here’s how you can remove Outlook Calendar access for any contact.
Step 1: Open Outlook website in browser and log in with your account.
Step 2: Once your Outlook email account page appears, click the Calendar icon in the top left corner.
Step 3: When Calendar appears on your screen, click Share in the upper right corner.
Step 4: Click the Delete icon next to the email address to remove calendar access.
If you’re using the Outlook app on your Windows PC, you can share your Outlook Calendar. We are using Outlook with a Microsoft 365 subscription.
Step 1: Click the Start button and type Outlook, and then select the Outlook app from the results.
Step 2: Click the Calendar icon in the lower left corner of the Outlook app.
Step 3: Click Share at the top right in the Menu Bar.
Step 4: Select Calendar.
Step 5: Click Add to add an email address.
Step 6: Enter the email address and click Add in the lower left corner.
Step 7: Click Ok to confirm.
Step 8: Select Permission for shared calendar. Then click Ok.
Here’s how you can stop sharing your Outlook Calendar with a contact.
Step 1: In the Outlook app, click the Calendar icon in the bottom left corner.
Step 3: Click Share at the top right in the Menu Bar.
Step 4: Select Calendar.
Step 5: Select the email address from the list and click Delete.
If you’re using the Outlook app on your Mac, here’s how to create a shared calendar. Before you proceed, we recommend updating the app to the latest version to ensure a bug-free experience.
Then follow these steps.
Step 1: Press Command + Spacebar to open Spotlight Search, type Microsoft Outlook, and press Back.
Step 2: In the Outlook app, click the Calendar icon in the bottom left corner.
Step 3: Move your mouse pointer next to Calendars under My Calendars in the left menu.
Step 4: Click the three dots next to the Calendar option and select Sharing Permissions.
Step 5: In the Calendar Properties window, click the Plus icon in the bottom left corner.
Step 6: Add an email address to share your calendar with.
Step 7: Click the Permissions drop-down menu to select sharing settings. Then click Add.
Step 8: Click Done to save your selection.
Your Outlook calendar is now shared on the email address.
Here’s how you can delete your Outlook Calendar sharing.
Step 1: Press Command + Spacebar to open Spotlight Search, type Microsoft Outlook, and press Back.
Step 2: Click the Calendar icon in the lower left corner.
Step 3: Move your mouse pointer next to Calendars under My Calendars in the left menu.
Step 4: Click on the three dots and select Sharing Permissions.
Step 5: In the Calendar Properties window, select the email address you want to delete. Then click the Minus sign (-) icon in the bottom left corner.
Step 6: Tap Done to confirm your choice.
Finally, we’ll cover the steps to create a shared calendar in the Outlook app for Android and iPhone. The steps are still the same for both platforms.
Step 1: Open the Outlook app on your Android or iPhone.
Step 2: Click the Calendar icon in the lower right corner.
Step 3: Tap your profile icon in the top left corner.
Step 4: Tap the Settings icon next to Calendar.
Step 5: Click Add people.
Step 6: Enter your contact’s name or email address. Then tap the Green Arrow icon in the upper right corner.
Step 7: Tap your contact email address to change calendar access.
Step 8: Select permissions and then go back.
Step 9: Click the X icon in the upper left corner to exit the menu.
You can remove the permission to share a calendar by following the same steps above and tapping Delete.
Before we wrap up, here’s a quick overview of all the permission levels you can manage while sharing your Outlook Calendar.
- Can See When I’m Busy – This is the default permission level that allows your contact to open the calendar and only check if you’re busy, free, or out.
- Can View Title and Location – You can allow your contact to see more information in the calendar, such as the Title and Location of your meeting, presentation, workshop, etc. help your contacts decide on the perfect opportunity to get in touch.
- Can see all details – If you have scheduled a meeting, this permission level allows your contact to see the names of meeting attendees, notes or attachments, along with the Title and Location. mind.
- Editable – Your shared calendar contact can edit any information in the calendar. This is the best option if you have a secretary or personal assistant taking care of your schedule.
- Authorization – You can assign this permission level only to users or groups from your company or organization. You can also allow access to view details of private events mentioned in Calendar.
Shared calendar access in Outlook can synchronize all your team activities, events, and other important information at work. You can also check out more Outlook Calendar tips and tricks to manage it better.
Categories: How to
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