Are you drafting a lengthy sales proposal or sending an invoice via Outlook? You may want to highlight the terms and conditions of the agreement for easier reading. The Outlook web and mobile apps have a standard formatting bar for adjusting the text style in email messages. Here’s how you can change the font style in Outlook web, desktop, and mobile.
You shouldn’t go overboard when using formatting options in an email. Instead of improving readability, the practice can confuse recipients. Editing text styles needs to be subtle and shouldn’t be overdone throughout the entire email. Whenever we write business emails, we just highlight some important details. Let us show you how to use the formatting options in Outlook.
Change the font style in Microsoft Outlook on the web
With Office integration, email rules, and more functionality, suffice it to say that Outlook web is the most feature-rich Outlook client out there. Some users may only see plain text when composing an email in Outlook. First you need to enable formatting options. Follow the steps below.
Step 1: Open the Outlook page in a web browser and sign in with your Microsoft account details.
Step 2: Select the New Message button at the top and compose an email.
Step 3: You can see that plain text is enabled by default. It will turn off image attachments, emoji panels, and formatting options. Click the three-dot menu on the bottom bar.
Step 4: Select Convert to HTML from the pop-up menu.
Step 5: Outlook will activate the formatting bar at the bottom to change the font style and text alignment.
Microsoft Outlook for the web comes with dozens of formatting options. You can change font type, size, play with bold, italic, underline effects, change color, use highlighter, etc.
You can open up more formatting options (indicated by a three-dot menu) and increase indents, insert quotes, links, superscripts, and even add tables if you want more options. In a nutshell, you have all the options needed to create the perfect email on Outlook. As we said earlier, don’t go overboard with too many options at your fingertips.
Change the default font style in Microsoft Outlook on the web
Not everyone likes the default font style in Outlook. If you are among them and constantly find yourself tweaking font styles and sizes, you need to change the default font style once and for all. This is the way.
Step 1: Open Outlook for the web in a browser, sign in with your Microsoft account and select the Settings icon at the top right.
Step 2: When the right column opens, click the ‘View all Outlook settings’ link in the bottom right corner.
Step 3: From the Mail menu, select Compose and reply.
Step 4: Scroll down to Compose in HTML format. Change the default text style and size, and use bold, italic, and underline effects.
Step 5: Check the live preview at the bottom and hit the Save button.
Compose an email in Outlook and test the new default text style in action.
Change the font style in the Microsoft Outlook for Windows app
Outlook Windows app doesn’t use plain text and chooses HTML to compose messages. The formatting options are simple. Let’s check them out.
Step 1: Open Outlook application on Windows. Click the New Email button in the top left corner.
Step 3: Start typing the message content and Outlook will pop the formatting bar at the top.
The formatting options are standard, and if you’ve used Microsoft Word before, you’ll feel right at home.
Change the font style in Microsoft Outlook for Mac
Outlook uses a completely revamped interface on the Mac compared to the Windows version. When you start typing a new message, you’ll see a similar formatting bar at the top to adjust the font style.
Change the font style in the Microsoft Outlook app for iPhone and Android
Unlike the Gmail mobile apps, Outlook does not hide font style options while composing emails. Check out the Outlook formatting options on iOS and Android.
iOS
Step 1: Open Outlook app on iPhone.
Step 2: Tap the + icon at the bottom.
Step 3: Tap the A icon when you start writing an email.
Step 4: You can change the title, subheading and body, add bullets and numbers, and insert links. However, the Outlook for iPhone app does not provide options to change the font color and highlighter.
Android
Step 1: Open the Outlook app on Android and click the compose button.
Step 2: Click the A icon at the bottom and open the formatting options to change the font style in Outlook.
The options are identical, but Outlook for Android offers a pen tool to add your signature. Be sure to use it when needed.
Make your email stand out
With the right amount of font style options, you can compose the perfect email in Outlook and make a better impression on your recipients. However, don’t forget to add an email signature. It adds another personal touch to your email. You can also read our dedicated post to change font style in Gmail.
Categories: How to
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