Key Takeaways
- By accepting a Zoom meeting on Outlook or your Gmail, you would automatically add it to the Outlook or Gmail calendars.
- You may use the Zoom for Google Workspace app to schedule, customize, manage, and join meetings from Gmail and Google Calendar.
How to Add Zoom Meetings to Google Calendar
The easiest way is using the Zoom for Google Workspace Google calendar add-on. We will show you the process below.
Step 1: Open Google Calendar on your browser and sign into your account.
Step 2: Click the Settings icon at the top right > click Get add-ons.
Step 4: Click Install and ensure to click options to give Zoom access to your calendar.
Step 5: Refresh the calendar browser > click the Zoom icon to the right > click Sign in > input your credentials to sign in.
Step 6: Click the Create button on the left top > click Event.
Step 7: Name the meeting > click the drop-down arrow next to Add Google Meet video conferencing > Zoom Meeting > Save.
Now, the meeting is successfully added to your Google Calendar.
Accepting a Zoom Meeting on Google Calendar
Accepting a Zoom meeting on Gmail is similar to accepting any other meeting. Open the email with the meeting > click on one of the options, Yes, Maybe, or No, and Gmail and Google Calendar will take care of the rest.
How to Add Zoom Meetings to Outlook Calendar
Add Zoom Meetings to Outlook Calendar Web
The steps are simple, as listed below, and you will need the Zoom for Outlook Extension extension.
Step 1: Launch your browser, go to the Zoom for Outlook extension page, and click on Get it now. Then, enter your credentials to complete the process.
Step 2: Click the Calendar icon on the top left > click the meeting date.
Step 3: Click More options.
Step 4: Click the three-dot icon > Zoom > Add a Zoom Meeting.
Step 5: Now, configure the meeting as you like and click Save.
Add Zoom Meetings to Outlook Calendar Desktop
You will need the Zoom for Outlook plugin extension.
Step 1: Use your browser to navigate to the Zoom for Outlook plugin website. Click the Download button for Zoom Plugin for Microsoft Outlook > double-click the downloaded file > follow the wizard to complete the installation.
Step 2: Launch your Outlook desktop app and click the Schedule a Meeting option at the top.
Step 3: Click Save, and the body of the meeting will populate with all relevant Zoom information.
Step 4: Finally, click the Send button.
Accepting a Zoom meeting on Outlook
Accepting a Zoom meeting on Outlook Web is similar to accepting any other meetings. Tap on Yes when you receive an email, and the same will be reflected on your Outlook calendar.
You can’t add a meeting to your Outlook calendar if the person on the other end has sent you an invitation by email. The invitation will look like this, with no options to add/reject.
In such a case, you must add the meeting yourself. Also, you may connect your Outlook and Google calendars for more flexibility.
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