Microsoft launched Microsoft Forms in September 2018. Since then, the app has garnered a healthy audience of people looking for a service that allows them to create surveys. and quizzes. Compared to Google Forms, Microsoft Forms has a cleaner interface. However, some of its features are easy to miss or quite hard to find.
Do not worry. That’s where we come in. We’ve gone through Microsoft Forms in detail so you get the most out of it.
Since this is going to be a long post, let’s get started right away and take a look at some of the best ways to use Microsoft Forms.
1. How to create a form
When it comes to creating forms, Microsoft Forms gives you seven choices –
- Many options
- Letter
- Rating
- Day
- ratings
- Net Promoter Score
When it comes to multiple choice questions, the good thing is that Forms analyze your question and assist you in coming up with an answer. So, for example, if the question starts with “Did you buy…,” the form prompts you with Yes, No, and Maybe.
Or for that matter, if the first option is Sad, the Form prompts you to add Happiness and Anger as the second and third options. Convenient, right?
Adding them is a no-brainer. All you have to do is select the option and move on to the next question.
Similarly, for text-related questions, you can specify whether it will be a long or short answer. You can also restrict the response type. For instance, if you want a value less than 5, just click the three-dot menu and select Restrict.
Next, select one of the values from the drop-down list and add the values.
For ratings, you can specify levels as well as symbols.
Once the form is complete, you can submit it to collect feedback. To do so, click the Share button in the upper right corner.
You can choose your form’s audience. If you want to keep it limited to people in your organization, use the default options. But if not, click the ‘Only people in my…’ link and select the ‘Anyone with the link’ option.
Again, you can share the link directly with your target audience. But the best option is to embed the form in your website or blog. Or better yet, you can simply download the form’s QR code and share it on your blog or add it to an email. This method makes your respondents’ replies extremely helpful.
Quick tip:
3. When to use branching
If you regularly create surveys and polls, you must know by now that not every survey or poll is a set of direct questions. Conditional logic is bound to come up, and sadly Microsoft Forms doesn’t let you add conditions as easily as Google Forms. This is one of the hidden features of Microsoft Forms.
To add conditional logic, include all of your questions and once done, tap the three-dot icon in the far right corner and select Branch.
Next, tap on the question you want to branch off on. Now, select the next question from the drop-down list. Please note that you must do that for all questions.
To preview your form with conditional logic, just go back and tap the preview icon.
Forms and surveys can also be the work of two or more people, and for that, Microsoft Forms includes collaboration. To share the form with your friends or colleagues, tap the Share button at the top and select the Share option from the menu on the right.
Next, choose an option to your liking and share the link with your colleagues. The only downside is that you can’t selectively choose a name to share the form with, which would be a welcome addition in the future.
5. Group Form: What They Are and What They Do
Before diving into this, let’s see what Groups are. Teams is an exclusive Office 365 service that helps you collaborate with your team members. And these groups are not only related to forms, but also span the Office Suite.
With Team Forms, team members can view and edit the form. And if you’re part of a group, you don’t need a link to the form to view it. Instead, these forms will be available in the Group Forms section.
6. How to Add Time Limits and Other Customizations
At first glance, Microsoft Forms seems to lack some features. But as we mentioned above, some features are hidden and this is one of them.
To add a start and end date, go to Settings in the three-dot menu and check the Start and End dates boxes. Enter the date, that’s it.
Another customization you can also make is to shuffle questions between respondents. Similarly, you can also add a custom ‘Thank You’ message at the bottom of the form.
But one of the most important settings is email notifications. Check Notification settings and that’s all. Next time, whenever someone answers a survey, you will be notified of the same thing.
7. Feedback Analysis
So you submitted the survey and the responses started pouring in. But how do you analyze the answers?
Just go to the Feedback tab in your form and you will see the answer. The good thing is that Microsoft Forms provides a visual representation of all the answers, making it easy to understand.
However, if you want to see all the individual responses, click View Results. Next, the respondent’s name will appear on the Respondent box and the responses will appear at the bottom.
To see the next answer, click the arrow icon. Alternatively, to download all the answers on a single spreadsheet, click the Open in Excel button and the spreadsheet will be downloaded to your system.
8. Change Themes & Templates
What I like about Microsoft Forms is the clean and uncluttered interface. One lovely thing about this service is its themes. With bright and striking colors, these themes will make your form stand out from the rest.
All you have to do is tap the Themes button at the top and choose a theme. At the same time, you can also provide a custom color for your form, or better yet, choose a photo on your PC library.
So, for example, if your survey is about gadgets and phones, a background with a gadget will make more sense than a background with a man surfing.
To do so, click the Plus icon and choose one of two options. For background uploads, you can also choose to upload images from your OneDrive account or search for images from the web.
Make them rock!
While Microsoft Forms has many features combined with a beautiful design, it still lacks certain options like the ability to upload files. In addition, it also has no ready-to-use templates that you can simply choose and continue your work without spending much time building the structure.
Next up: Looking to create fillable forms on Microsoft Word? Read the article below to find out how.
Categories: How to
Source: thpttranhungdao.edu.vn/en/
