Despite your best efforts at filtering out spam and unwanted email, it’s tedious to go through the rest you receive in your Inbox. Thankfully, if you use Microsoft Outlook, you can use this app to make it read your emails aloud. That works when you’re at home or have a dedicated space to yourself. Otherwise, you can always use a bluetooth headset with your computer.
Letting Outlook read your email aloud while you finish your morning work is a great way to save time. In this post, we will show you how to make Microsoft Outlook read your email aloud on both desktop and mobile devices. So without further ado, let’s get down to business right away.
How to make Microsoft Outlook read emails aloud on desktop
Besides downloading the Microsoft Outlook application on your computer, it will be helpful if you configure it to use the desired email account. To make Outlook read messages aloud, you need to enable the Read Aloud feature in the app.
How to enable or disable read aloud feature in Microsoft Outlook
Step 1: Open the Outlook app on your PC.
Step 2: Click the File menu in the top left corner.
Step 3: Select Options from the left pane.
Step 4: In the Outlook Options window, switch to the Accessibility tab.
Step 5: In App Display Preferences, tick the Show Read Aloud checkbox if not already there. Then, click OK to save the changes.
How to use read aloud feature in Microsoft Outlook
After enabling Outlook’s Read Aloud feature, you can start using it right away. This is the way:
Step 1: In the Outlook app, open an email that you want to listen to.
Step 2: Select the Read Aloud option from the toolbar at the top and Outlook will start reading the email message aloud.
If you want Outlook to only read a specific part of your email, use your mouse pointer to highlight that piece of text and click the Read Aloud option.
Step 3: When Outlook starts reading your email, a few playback controls will appear. The back button takes you back to the previous line, while the forward button takes you to the next line.
Step 4: You can click the gear icon to adjust the reading speed or change the narrator’s voice.
Then, click the X icon to stop the Read Aloud function.
Here are some useful Outlook keyboard shortcuts to control Read Aloud functionality:
- Start reading aloud: CTRL + Alt + Space
- Play or pause Read aloud: CTRL + Space
- Skip to start previous paragraph: CTRL + Left Arrow
- Skip to start next paragraph: CTRL + Right Arrow
- Slow down reading: Alt + Left Arrow
- Speed up reading: Alt + Right Arrow
How to make Microsoft Outlook read emails aloud on mobile devices
You can also ask Outlook to read your messages aloud on Android or iPhone. You’ll need to enable the Play my email feature in the Outlook app.
How to Enable and Configure Play My Emails in Microsoft Outlook
Step 1: Open the Outlook app on your Android or iPhone.
Step 2: Tap your profile icon in the top left corner and tap the gear icon to open the app settings.
Step 3: Scroll down to the Mail section and tap on Play My Email.
Step 4: Under Account, use the toggles to enable the Play My Email functionality for your account.
Furthermore, you can change the narrator’s voice or set the reading speed from the Settings section.
Optionally, you can enable Autoplay to automatically read you emails whenever your phone is connected to your car.
How to listen to your email messages in Microsoft Outlook
After you’ve enabled and configured the Play my email feature for your account, you can make Outlook read your emails aloud. To do so, tap your profile picture in the top left corner and tap the Play button.
Outlook will start reading all your unread emails aloud. You can use the desktop icons to ignore, flag, and archive emails.
You can also change the audio output device by tapping the headset icon in the top right corner.
Alternatively, you can use the Play my email feature to listen to a specific email or conversation in Outlook. Open an email that you want to hear. Tap the three-dot menu icon in the top right corner and select Play Conversation. The application will start reading that email.
To exit Play My Emails mode, tap the X icon in the top left corner.
Listen to your Outlook email
Whether you’re using Outlook on a computer or mobile device, getting an email reader is a breeze. Don’t forget to put on your headphones if you want more privacy while Outlook reads your messages aloud.
Categories: How to
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